Managed Print Services

CSU Bakersfield has launched a Campus Wide Energy Conservation and Management Program as part of our commitment to a sustainable campus community. Managed Print Services (MPS) is a crucial part of this initiative.

The MPS program has proven over the years to save CSU’s considerable money in the way of:

  • Reduce energy consumption, emission levels and solid waste.
  • Elimination of printer purchase costs.
  • Reduce climate impact by minimizing the number of printing devices at the University.
  • Reduce expense of consumables by using the most cost-effective print/copy/scan devices.
  • Reduce the maintenance and upkeep expense of cost of all devices.
  • Achieves the CSU’S recommendation to centralize the managed print function.
  • All prints will be defaulted to two-sided printing to save paper and drive sustainable practices.
  • Secure print prevents unauthorized users from seeing documents by holding jobs in the print queue until you release the job with your authentic password.
  • Recycling improvements.

The MPS program is a partnership with CSU Bakersfield (CSUB) and Ricoh.

Ricoh and C.A. Reding provide:

  • The printers and multi-function devices.
  • A maintenance contract for all machines in the program and any service needed. 
  • Knowledgeable service technicians (8-5, M-F)
  • Access to offsite service specialists
  • An account management team that meets monthly with CSUB/Ricoh

CSUB Print Shop Provides:

  • The purchase and delivery of paper for the campus
  • Toner and Staples for the campus.
  • Management of the program and vendor relationship. 

This process is provided to ensure that the program can grow and change as CSUB does the same. Through the MPS process, CSUB may request a different printer/MFD or additional printers and MPS/Ricoh will analyze the stated needs of CSUB to determine the best fit to accomplish the business tasks of the University.

There are many studies done to show how much more expensive desktop printing is compared to a Managed Print Services Program such as CSU’s program. All other staff are expected to use the network attached printers and Multi-function devices located throughout the campus.

Costs and Billing

  • Multi-Function Printers & Copiers - $40.00 per month
  • Black & White copies - $0.08 each
  • Color copies - $0.49 each
  • Billing for the program is handled through monthly Journal Entries by the Print Shop. 

Policy

The campus is expected to utilize the MPS wherever possible. ITS no longer supports HP printers on campus. Any new device requests will run through the program. 

Exceptions

To request an exception to not use the Managed Print Services and purchase a desktop HP device. Please contact the Print Shop at printshop@csub.edu.

Exceptions are granted on an as needed basis:

  • The need for special forms other than Legal and labels
  • Staff who are located more than 100 feet from an MFD printer
  • Disability accommodation
  • Special security accommodations
  • Special research, instruction, or lab environments approved by departmental MPP.

If an exception is approved, the indivudal department will be responsible for all toner, paper, service costs related to the device. 

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