Constitution and Bylaws

Constitution

Preamble

 

Statement of Purpose

 

The purpose of this organization is to promote Human Resource Management knowledge on campus, to organize students with similar interest, and to interact with the Kern County SHRM Chapter.

ARTICLE I                OFFICIAL NAME

Section 1                     The name of this organization shall be the “Society for Human Resource Management” also known as “SHRM”, at California State University, Bakersfield. SHRM is affiliated with the international professional organization known as Society of Human Resource Management (SHRM) and the local Kern County Society of Human Resource Management (KCSHRM). 

ARTICE II                 MEMBERSHIP

 

Section 1                     Student Access

Any person currently enrolled as a student at CSUB and fulfilling the membership requirements of the organization may be a member.

Section 2                     Non-discrimination Statement

                                    In accordance with State Law and the regulations of the California State University, no organization shall discriminate on the basis of race, color, religion, creed, gender, pregnancy, martial affiliation, sexual orientation, age, ethnic origin, citizenship, nationality, veteran status, or disability.

Section 3                     Membership Requirements

                                    Membership in the organization shall be open to all those regularly enrolled at California State University of Bakersfield. There shall be no requirements for admission to regular membership. Each regular member has equal rights and privileges.

                                    To become affiliate of Local Kern County of Society of Human Resource Management (KCSHRM), a student must fill out an application from the National Society for Human Resource Management and pay a $35.00 annual fee. Membership of KCSHRM is preferred not required.

Section 4                     Attendance

                                    Members shall be required to attend at least 50% of the organization's regular scheduled meetings.

ARTICLE III             AUTHORITY

Section 1                     This organization is affiliated with Kern County Society for Human Resource Management (KCSHRM).

Section 2                     This organization may establish Standing Rules to govern administrative and procedural matters (such as time and location of meetings, etc.).  Standing Rules shall not conflict with these bylaws.  Standing Rules may be adopted, amended, or temporarily suspended by a majority vote present at an organization meeting where a quorum is present (advance notice is not required).

Section 3                     The rules contained in the most recent version of Robert's Rules of Order, Newly Revised shall be the parliamentary authority for this organization and shall govern in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the organization may adopt.

ARTICLE V               OFFICERS

 

Section 1                     The officers of the organization shall be the President, Vice President, Vice President of Merit, Secretary, Social Chair, Membership, and Treasurer.

Section 2                     Powers and Duties of Officers:

  1. The President shall serve as the chief executive officer of the organization, shall preside at all meetings of the organization and shall prepare the agenda for meetings. Serves as a chief executive officer of the chapter, presides over all meetings, calls executive meetings as needed, works closely with the chapter advisor in coordinating projects, is the liaison between the national organization and student chapter, stays current on developments in the field, and demonstrates leadership in all chapter projects.
  2. The Vice President shall preside at organization meetings in the absence of the President. The Vice President shall perform all legal duties assigned by the President. The Vice President shall assume the office of President if the office becomes vacant.
  3. Vice President, Merit oversees the fulfillment of the Student Chapter Merit Award application process. In situations when there is not eligible person available to hold this position the Vice President may perform all duties associated with Vice President, Merit.
  4. The Treasurer responsible for financial affairs for the chapter, writes checks for all chapter expenses, keeps president and/or  vice president informed of the financial condition of the chapter, works with the president and the sponsoring chapter's liaison in preparing the annual budget and special budget requests (for student government, sponsoring chapter etc. )
  1. The Secretary shall take minutes at all meetings of the organization, keep these on file, and submit required copies to all organization members. Keeps records of the proceedings at all chapter meetings and executive meetings, is responsible for all correspondence, including invitations to speakers and subsequent notes of thanks, and keeps records (except financial) of all chapter projects and their outcomes.
  1.  Social Chair helps to facilitate food ideas for meetings, takes an              active part in getting snacks, drinks, and food for meetings.
  1. Membership takes an active part in the recruitment of SHRM    members, creates and facilitates flyers for meetings, helpers with the SHRM board in DDH.

Section 3                     Qualifications necessary to hold office in this organization are as follows:

  1. To be eligible for and to hold office, candidates must be current on his/her dues.
  2. Pursuant to CSU Executive Order 1006 the President, Vice President, and Treasurer are required to meet the minimum following requirements:

Minimum Academic Qualifications- The President, Vice President, and Treasurers must be matriculated and enrolled at California State University, Bakersfield with a minimum overall 2.0 grade point average each term (Term is defined as Fall, Winter, and Spring quarters). The student must be in good standing and must not be probation of any kind.

Incumbent Unit Load- Undergraduate students in the role of President, Vice President and Treasurer are required to earn six (6) semester/ quarter units per term whole holding office Graduate and credential students in the role of the President and Treasurer must earn three (3) semester units per term while holding office.

Incumbent Maximum Allowable Units- Undergraduate students in the role of President, Vice President, and Treasurer are allowed to earn maximum of 150 semester units or 125 percent of the units required for a specific baccalaureate degree, whichever is greater. Graduate and credential students in the role of President and Treasurer are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or credential objective, whichever is greater. Student holding more than this number of units, including students pursuing a double major, will no longer be eligible.

Section 4                                 Advisor

Pursuant to Executive Order 1006 a CSUB faculty or staff advisor will be chosen at the first meeting of each academic year.

 

ARTICLE IV                         ELECTIONS

 

Section 1                                  Time of Elections

Officers are elected at the last meeting of the spring quarter.  New officers will take office at the beginning of the fall quarter.

Section 2                                 Election Procedures

Nominations will be accepted in writing, by self-nomination, or from the floor, the meeting prior to the date of elections.  Votes shall be cast by secret ballot.  The candidate receiving a majority (50% + 1 of the members present) will be declared the winner.

Section 3                                   Special Election Procedures

Should a vacancy in any office occur, it shall be filled by a special election.  The new officer will take office immediately after the election.

Section 4                                 Recall Election

A petition of 2/3s of the total number of members shall be cause for a recall election.  The offense must be in writing and submitted by a member.  A recall election shall be held at the next regular business meeting after presentation of the recall petition.  Recall will require a favorable vote of 2/3s of the total voting membership.

ARTICLE V                           MEETINGS

 

Section 1                                 Logistics

The day and time of regular meetings shall be determined by the Executive Committee prior to the first regular meeting of the term.

Section 2                                  Frequency

The organization will meet on a bi-weekly basis.

Section 3                                 Special Meetings

The Executive Committee has the right to call a special meeting.  Notice for a special meeting will be at least 24 hours in advance of the meeting.  Members will be notified through email.

Section 4                                 Quorum

Twenty-five percent of the active membership must be at a meeting before any official decisions can be made.

Section 5                                 Rules of Procedure

The rules of procedure for this organization shall be Robert's Rules of Order.

ARTICLE VI                         FINANCES

 

Section 1                                 Account

This organization, pursuant to its charter obligation, shall maintain a Club Fund with University Accounting.

Section 2                                 Usage

All monies of this organization shall be deposited in, and disbursed from, this account following procedures outlined by the Office of Student Involvement and Leadership.

Section 3                                 Dispersal of Funds

Should this organization become inactive, including the failure to apply for University recognition annually, the Club Fund will be handled in accuracy with the procedures of the University Accounting.

Section 4                                   Fiscal Year

The fiscal year of this organization shall be July 1 to June 30.

Section 5                                 Dues

Dues will be established by consensus of the Executive Committee prior to the first meeting of the academic year. Membership fees for National SHRM are sent directly to the home office of SHRM.

 

ARTICLE VII                        COMMITTEES

 

Section 1                                 Duties of Standing Committees

 

Membership:  Promotes organization for the purpose of seeking and recruiting new members.

Social Affairs:  Plans the social gatherings and meetings for the club, including fundraisers.  The social affairs committee is in charge of refreshments at the meetings/gatherings.

Web Master: Responsible for updating the web page, Facebook page, and the organization's kiosk

Additional Committees:  The Executive Committee can establish a new standing committee and assign duties to the committee on an as needed basis.

Section 2                                 Selection of Standing Committees

The head of a standing committee will be chosen by the executive committee. The remainder of the committee will be chosen by the committee's head and then approved by the Executive Committee.

ARTICLE VIII                      AMENDMENTS

 

Section 1                                 Submission of Amendments

Proposed constitutional amendments shall be presented to the organization in writing one week before it may be voted on.

 

Section 2                                 Approval of Amendments

Approval by the majority (50% +1) of the voting members present at a regular meeting shall pass a proposed change.  The change shall be put into effect immediately unless otherwise stipulated in the amendment.

Section 3                                 Notification of Amendment

Pursuant to Executive Order 1006, any substantive change or amendment must be submitted to the Office of Student Involvement and Leadership within 90 days.