Furniture Policy

The Office of Procurement must ensure that all furniture purchases meet established ergonomic standards, comply with ADA statutes, and adhere to campus standards.

Furniture includes:

  • chairs
  • desks
  • tables
  • modular
  • panel workstations, etc.

Procurement will coordinate the space planning, furniture purchases and installation with a single department contact.

The Department Contact will be responsible for coordinating all University work orders for power, data and telecommunications as well as ensuring the space is ready upon installation. The department contact will also work with the installers to ensure the agreed upon plan is followed and will note any discrepancies, shortages, damages, etc.

Panel workstations require advance review and approval of the drawings/specifications by Facilities Management. Please attach approval to the requisition submitted to Procurement for processing.

 

The University requires vendors who provide services to the University to provide Certificates of Insurance as evidence of coverage. The types and limits of insurance required are based on the vendor’s scope of work and the risks associated with the services being provided to the University. If deemed applicable, Procurement and Contracts will work directly with vendor to obtain insurance documentation.

Minimum Insurance Requirements
Commercial Form General Liability Insurance

Per Occurrence
$1,000,000

General Aggregate
$2,000,000

Business Automobile Liability Insurance

$1,000,000

For owned, scheduled, non-owned, or hired automobiles with a combined single limit per occurrence.

Workers’ Compensation Insurance

As required by California state law. Workers’ Compensation Insurance is required if a supplier has employees; if the supplier has no employees, this requirement may be waived. Procurement and Contracts will require the vendor or supplier to sign a Worker’s Compensation Waiver form.

Additional Insured

The Commercial Form General Liability and the Business Automobile Liability Insurance must be endorsed to include the following as additional insureds, and must show coverage for ongoing operations or “You Work” for General Liability insurance:

The State of California, the Trustees of the California State University, California State University Dominguez Hills, and the officers, employees, volunteers and agents of each of them are additional insureds.

Notice of Cancellation

Certificates of insurance must provide for advance written notice to the University, in accordance with policy provisions, of any modification, or cancellation of any of the required coverages.

Prior to entering a requisition in PeopleSoft, the department must follow the following process, and obtain the necessary information and approvals.

  1. Standalone Furniture (Either larger quantities than allowed on the P-card or items that require assembly and/or installation, including but not limited to Tables, Desks, and Bookcase)
    • Review the Pre-Approved Vendor List
    • Visit the vendors webpage or contact the vendor for a quote
    • Quote must include cost for inside delivery, assembly and/or installation
    • Quote must include a warranty. Instruct the vendor to include the warranty information on the quote.
    • Submit the requisition in PeopleSoft, and attach the quote
  2. Replacement of entire offices or suites with freestanding furniture or modular furniture installations require layouts/drawings in accordance with ADA requirements. The following are the initial steps to be taken:Review the Pre-Approved Vendor List
    • Department contacts vendor for furniture options and assessment of space.
    • Vendor may opt to visit campus to view the space and provide furniture options and quote.
    • Vendor provides quote to include the following:
      • Quotes must include cost for inside delivery and
      • Quotes must include a layout/drawing that is ADA compliant. Please instruct the vendor to provide this information in order to ensure compliance with ADA
      • Quotes must include a warranty. Instruct the vendor to include the warranty information on the quote.
    • Department submits layouts/drawings to Facilities for approval at facilities@csub.edu.
    • Once approval has been obtained, the department submits a Work Order to Facilities for removal of existing furniture and preparation of space for new furniture (if applicable).
    • Once the above steps are completed, the department submits requisition in PeopleSoft, and attach the quote, layout/drawings and verification of submitted Work Order (if applicable).
    • Procurement will issue Purchase Order with instructions to vendor regarding coordination of installation with department.

Note: The Logistics Department will only deliver goods weighing less than 100 pounds. Items exceeding this weight will require submittal of a work order for delivery to the department.

Campus is not authorized to purchase furniture from non-compliant suppliers listed below, unless the supplier can provide warranty for commercial grade. Please submit the warranty information received from supplier to Procurement and Contracts for review and approval.

  • IKEA
  • Amazon
  • Wayfair
  • Target
  • Wal-Mart

In an effort to ensure only the highest quality products and services are offered to departments, Procurement and Contracts has established a list of preapproved furniture vendors who meet high standards for quality and service.

Pre-Approved Furniture List

CSUDH has access to many Master Contracts (solicitation already completed, competitive pricing available) that will allow the department to proceed without the need for bidding, or sole source or sole brand justification or approval. Refer to the Approved Vendors for a partial list of contracts that meet competition requirements.

Once the vendor has been selected, discuss the following with the supplier:

  • Design consultation
  • Space planning
  • Product selection
  • Moving
  • Installation
  • Discuss your timeline and lead times overview to estimate how long a project will take Once you have selected your furniture, follow the Requisition Process below.