Information Technology Event Services

Our equipment rentals, notification requirements, setup, charges, support, and outside contracted vendor policies can be viewed in our campus knowledgebase article KB0013395.

 

• Submit an event request in the campus 25Live event scheduling system.
• Add "ITS Consultation" as a resource in 25Live
• ITS staff will contact you to go over your event and discuss how we can assist with fulfilling the request.
• The consultation will include any costs, alternatives, and/or vendor referral when applicable.
• Once the event has concluded ITS will bill (if required) for any balances due.

If your department intends to purchase event equipment, ITS requires consultation with ITS Events staff prior to purchase. Failure to consult with ITS Events staff prior to purchase may result in a purchase denial during the procurement process. To initiate a consultation with ITS Events staff please email us at itsevents@csub.edu.
If your requested device requires a network connection you will also need to consult with ITS Solutions Consulting before the device will be allowed to connect to the campus network. The solutions consulting process can be started by submitting the Solutions Consulting Request form.

The deadline for requesting live event support staff, equipment, or WiFi access is 10 business days prior to the event.

All requests should be submitted though 25Live by your departments designated scheduler.

Any intial event requests, equipment changes, and live support change requests that can be fulfilled and are received with less than 10 business days of the event are subject to a $100 late fee.

Event setups, support, and tear down are available during normal business hours, M-F 8am-5pm.  ITS Events may be able to provide services M-Th from 5pm to 10pm, outside of normal business hours (OBH), at the OBH service rate. Event requests outside of the normal business window or the OBH business window will be referred to an ITS Events Approved Vendor.