Renewals, Modifications & Study Closures

Renewals - Continuing Projects

If you wish to continue your project, please submit the Renewal Request through Cayuse HSIRB.

You are responsible for renewing your protocol annually. The renewal must be approved by our office before the day of expiration.

Please allow one month for renewal processing: our office may request clarifications or revisions that must be addressed by the researcher(s) before renewal can be approved.

Renewals will not undergo pre-review until all pertinent documents have been received.

For Expedited and Full Board Review protocols,” to this sentence: you are responsible for renewing your protocol annually. So it should say, “For Expedited and Full Board Review protocols, you are responsible for renewing your protocol annually.
Protocol Renewal Cheat Sheet

Closures

A protocol can be closed when data collection activities including participant recruitment, enrollment, interventions, interactions, and follow-up has been completed. Principal Investigators may continue with data analysis and dissemination of findings.

If you wish to closeout your project and submit your Final Progress Report, please complete and submit the Closeout Request through Cayuse HSIRB.
Protocol Closure Cheat Sheet

Modifications

Please submit your request through Cayuse HSIRB.

Examples of Protocol Modifications include:

  1. Informed Consent Documents
  2. Methods
  3. Procedures
  4. Professional Qualifications
  5. Purpose
  6. Research Assistants and/or Key Personnel
  7. Sponsor/Funding Source
  8. Subjects (including adverse reactions, number of participants or risks)
Protocol Modification Cheat Sheet