Miscellaneous Faculty/Staff Payment Requests: |
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Excess Hours Worked (PR682) form-used to report hours worked outside of employee’s normal work schedule, whether fulltime or part-time. Hours worked in excess of 40 hours in a week from midnight Sunday through midnight Saturday is paid at time and one-half overtime rate. Hours worked above employee’s timebase, but less than 40 hours in the workweek, will be paid at straight time rate. ( 682 form instructions)
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Shift Differential-employee’s assigned to work at least 4 hours between 6pm and midnight are paid an “evening” shift rate for the entire shift. Those working at least 4 hours between midnight and 6am are paid at “night” shift rate for their entire shift. The employee, HR and Payroll are to be notified in writing when assigned to an “evening” or “night” shift. Rates are set by employee’s bargaining union. Time is submitted on STD 671 form provided to departments each pay period by Payroll Services.
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Asbestos Pay-employees in Unit 6 are entitled to pay for yearly certification of asbestos removal training, and for each time hours are worked in an asbestos environment. Facilities Management must submit an e-mail to Payroll with a cc to the Health and Safety Officer each time an employee works in an asbestos environment. In addition, when the annual certification training is completed, Payroll will need a memo from Facilities Management requesting that the Asbestos Certification pay be issued.
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Uniform Allowance: some classifications are entitled to a yearly uniform allowance. The Payroll Department issues these payments based on the due dates in the respective union contract. The employing department is responsible for providing Payroll with a list of employees eligible for the uniform allowance each year when due. For questions regarding eligibility, please contact the HR department.
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Music Studio Faculty (class 2365)-are paid after the close of each quarter. Time is submitted to HR per memo from Music Department head and must include faculty name, number of students taught, hourly rate to be paid (based on appointment letter issued by Provost) and total amount to be paid.
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Excess/Minus Hours-are hours reported for those non-exempt employees who do not work a regular Monday to Friday schedule. The State Controller pays employees based on either 21 or 22 days each pay period. Employee working alternate shifts may end up not working the number of days/hours required to earn full pay for the pay period. If hours worked are in excess, they must be paid off at the end of the pay period. If fewer hours are worked they may be carried over and reconciled with the next pay period. Employees remaining in deficit/minus situation at the end of each December will have those deficit/minus hours charged against vacation or CTO credits or pay will be docked at that time. Questions should be addressed to the HR department. (Excess Hours Form - HR)
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Special Consultant Payments (class 4660)-submitted monthly for CSU exempt employees who have worked outside of their regular work assignment for one-time projects, consults, or workshops. Academic employee forms must first be submitted to the Provost Office for tracking of 25% overload. Non-instructional forms are submitted directly to HR. Contact the HR or Provost Office for rules regarding use of this classification and overload limits
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Foundation Fund Payments-current CSUB employees must be paid though stateside Payroll Services, even though the grant or account is through the Foundation. The Foundation will be billed by the stateside Accounting Office for reimbursement of funds. For non-exempt employees working outside or stateside position for a grant, the PR682 Excess Hours form is used for pay request and is due at the close of each pay period. The Special Consultant class 4660 will be used to pay “one-time” seminars and such, and grant faculty will be paid at a monthly timebase established by the Foundation.
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Educational Fee Waiver, Forgivable Loan, Moving Allowance, MPP Life Insurance, and One Day Meal Allowance Taxation-there are several benefit programs that have been identified by the IRS as “taxable” staff benefits. When these benefits are granted to an employee, the State Controller is notified and the gross amount of the benefit is added to taxable wages on W-2 form. In addition, the pay period after the benefit is given, flat rate employment taxes will be deducted from employee’s current month pay warrant. This amount can equal up to approximately 40%.
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