Procure-to-Pay (P2P) | Now Live!

The new P2P site is available at https://csubuy.calstate.edu

The Procure-to-Pay (P2P) Project is the implementation of a strategic, standardized process that eliminates manual touchpoints and steps, resulting in efficiencies through automation, risk mitigation, and cost savings for the California State University. 

CSUBUY

The Key Benefits of CSUBUY P2P:​

  • Streamlined Procurement and Payment Processes to Increased Efficiency
  • Increased Visibility
  • Improved Data Quality for Decision Making
  • Improved User Experience
  • Continuous Improvement

Primary Stakeholders

Those who have the highest degree of impact or change required. 

  • Procurement: Buyers and Contract Managers who review and approve requisitions and oversee purchases
  • Accounts Payable (AP): Technicians and processors who review and approve payments 
  • Campus Supplier Management: Individuals who review and/or create supplier profiles in CFS
  • Campus Customers: Department administrators or staff responsible for submitting purchase or payment requests for business purposes 
  • Department Approvers: Department financial users who review and approve purchases or payments and/or manage department budgets
  • Supporting Administrative Departments: Units within a campus that need to review a procurement request for a specific reason (IT, EH&S, Facilities, HR, etc.)
  • Suppliers: Individuals or entities that supply goods or services to CSU 

CSUBUY Go Live Memo

Click here to read the CSUBUY Go Live Memo that was sent out to Campus Staff, Faculty and Auxiliaries on March 26, 2024. The memo includes important details including information about training times, resources and more.   

Transitioning to Procure-to-Pay (P2P) | A Comprehensive Guide 

This guide was developed to assist campus users by providing a glossary of terms for Procure-to-Pay (P2P) as well as what processes and procedures have changed for Procurement and Accounts Payable due to the implementation of P2P. Click here to read the guide.                              

CSUB Financial DOA Levels and Dollar Amounts 

The DOA has been restructured based on levels (1-4). These levels are assigned different authorities of approvers based on position and delegated a specific approval amount. Click here to view the CSUB Financial DOA Levels and Dollar Amounts. 

Campus Facilitator Assistance 

Campus Facilitators have participated in UAT (User Acceptance Testing) and other training. They have firsthand experience with CSUBUY and the process knowledge for our campus and will be able to assist you directly. They will escalate any complex questions or technical issues to the Core Project Team for resolution.

Your assigned campus Facilitator are: 

Procurement

  • Bianca Wohlgemuth, Strategic Sourcing Specialist 
  • Julie Jones, Contract Specialist II 

Payment Services 

  • Becky Lappin, Director of Payment Services
  • Tina Livingston, Accounts Payable Manager 

Supplier Onboarding 

  • Bethany Davis, P2P Data & Budget Analyst

Hypercare

Hypercare allows users to ask questions and/or mitigate issues in a live setting with the Campus Facilitators and the CSUBUY Support Team.
Hypercare Office Hours are:

  • Tuesday 9:00 am to 10:30 am via Zoom
  • Thursday 12:30 pm to 2:00 pm via Zoom 

Live Training Sessions 

Live Training Sessions allow users to attend training in real-time and ask questions of a Campus
Facilitator instead of watching a recorded video. The first 1.5 hours of the session will be Campus
Customer training and the last 0.5 hours will cover Approver training:

  • Tuesday 1:00 pm to 3:00 pm via Zoom 
  • Thursday 9:00 am to 11:00 am via Zoom 

Submit Your Questions About the CSUBUY P2P Project

We understand you may have questions about the upcoming P2P implementation. To submit your questions, please email csubuy@csub.edu. We will do our best to answer your questions at the campus level or escalate them to the Core Team. We appreciate your involvement with the P2P project.