CSU, Bakersfield - Reversal of Fees Policy

Official Withdrawal: The refund amount is determined in part by the students' withdrawal date. The student must follow procedures for withdrawing from the University established by the Admissions and Records Office. The student will be considered to have withdrawn from the University the date the withdrawal is recorded whether processed and completed via the Web, student phone registration system, or in person at the Admissions & Records Office.

Census Date: The census date is the 15th day of instruction and is established by the campus in accordance with the Chancellor's Office guidelines. The date and the established withdrawal procedures are published on the CSUB Website www.csub.edu.-Admissions and Records under Key Dates and Datelines.

Academic Term: A scheduled term which begins the first day of instruction and ends the last final exam day of the term, and excludes any breaks of five (5) days or more.

Short course: A course offered within a scheduled academic term which is less than four weeks in length.

Drop to Lower Fee Category

A student who drops to a lower fee category will receive a 100 percent refund of the fee differential if the Official Withdrawal is recorded by Admissions and Records by the 15th day of instruction (census date).

Complete Withdrawal or Cancellation

Students who cancel registration or drop all classes prior to the first day of instruction will automatically receive a credit on their account for the full amount of all mandatory fees. After census date non-financial aid payments will be refunded and returned to the students at the address on file in the Records office. Financial aid refunds will be handled as outlined in the financial aid section of this policy.

If a student has received their financial aid for a quarter, but drops all classes before the first day of the quarter, 100 percent of all financial aid funds paid to the student must be returned.

Full Term Classes
Students will be entitled to a full refund of mandatory fees and nonresident tuition if they cancel their registration or drop all courses prior to the first day of instruction for an academic term.

Students who drop after the first day of instruction will receive a pro-rata refund up to the 60 percent point in the term. The pro-rata percentage is determined on the basis of the official date of the student's withdrawal and the length of the academic term. Students will not be entitled to any refund after the 60 percent point in the academic term.

For example: The first day of instruction for the fall quarter is September 23, the final day of the exam period is December 7, and there are no breaks longer than 5 days. The length of the academic period is 76 days. The sixty percent point in the terms is day 46, which falls on November 7. No student who withdraws after November 7 is entitled to a refund. If a student withdraws on November 7, the campus has "earned" sixty percent of the student's fees and the student is entitled to a refund of 40 percent of the fees.

Short Courses
Non-standard terms or short courses of less than four weeks (27 days or less) in length are not entitled to any refund unless the student cancels registration prior to the first day of scheduled instruction. Students who completely withdraw by this date will receive a full refund of mandatory fees and nonresident tuition.

Petition for Refund
A student who does not qualify for an automatic refund based on the above related guidelines has the option to petition for a refund due to exceptional circumstances. The student may complete the "Petition for Refund of Fees" form (See Attached) and submit their request to the Assistant Vice President for Fiscal Services or other designated individual at the office of Student Financial Services. Any documentation which will help support your request, such as, military orders, Doctor approved medical forms, etc., should be submitted along with your Petition for Refund of Fees form. This form may be obtained online or from the Student Financial Services located at Admin East. Your request will be reviewed and you will receive written notification of the campus decision within 4-6 weeks of submittal.

Penalty Fees
Penalty fees are not subject to refund.

Financial Aid Recipients

The Office of Financial Aid & Scholarships determines if the student is subject to the regulations governing the Return of Title IV Funds published by the United State Department of Education. Students that receive financial aid and subsequently withdraw from the university must return any financial aid funds that are determined to be "unearned". The "unearned" portion is based on the withdrawal date and the percentage of time remaining in the quarter. In addition, if financial aid funds were used to pay University charges and those funds are deemed "unearned", then the University will return those funds to the financial aid program, which may result in University charges being unpaid. The student will be billed for any unpaid University charges and any financial aid received that is deemed unearned.

Federal Work-Study funds are never considered in the refund process as these are wages earned by the student and cannot be recovered by the University.

If after finalizing a student's account for all charges and adjustments, a credit remains, funds will be retuned to the financial aid programs and the student in the following order:

• Unsubsidized Federal Stafford Loans
• Subsidized Federal Stafford Loans
• Unsubsidized Federal Direct Student Loan
• Subsidized Federal Direct Student Loan
• Federal Perkins Loan
• Federal Direct Parent (PLUS) Loan
• Federal Pell Grant
• Federal Supplemental Educational Opportunity Grant
• Any other Title IV or Department of Health & Human Services (DHHS) Program
• Cal Grant A, Cal Grant B, or Cal Grant T
• Educational Opportunity Program Grant
• State University Grant
• CSU Graduate Equity Fellowship
• Student