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The SSJVIC conducts Record Searches to assist public and private agencies in fulfilling local, state, and federal historical resource legislation requirements. A Record Search consists of an in-depth review of historical resource records (i.e. built environment, State Historic Properties Directory, National Register of Historic Places, California Register of Historical Resources, California Historical Landmark, Points of Historic Interest, and prehistoric and historic archaeological records) that maybe affected by a project. Also consulted are historical resources studies that pertain to the project area and radius. In addition, an assessment of the possibility of historical resources will be made. This assessment is based on such factors as age of historic properties, presence of structures within the project area, archaeological site distribution, and environmental setting of known historical resources in the area.

The results of the Record Searches are presented in a letter report. Requesters that have been cleared to access CHRIS data under and active CHRIS Information Access and Use Agreement (see Access Policy page for more information and data restrictions) may also receive additional materials requested via a CHRIS Data Request Form, where available. When necessary, recommendations for further procedures are provided. A list of qualified historical resources consultants is available online.

All SSJVIC data is available in the following digital formats: database printouts, digital database records (excel spreadsheet), custom GIS generated maps (in PDF or hard copy formats), GIS data, and PDF documents. Examples of database printouts and digital database records can be found on our IC Database Products page. Requested digital data will be sent via an FTP site (unless otherwise arranged), encrypted in a 7z archive format. Software is available for free download. Requesters will be notified of encryption keys. Digital data will not be sent via email.

Requests are processed in the order in which they are received. Please contact the Information Center about what the estimated turn-around times are to process requests. Turn-around times vary, as the Information Center cannot anticipate how many requests will be submitted day to day. If your request does not indicate the service you wish to receive, as Standard Response service will be assumed.

To Make a CHRIS Data Request:

  • The requester must first be cleared to access CHRIS data under an active CHRIS Information Access and Use Agreement (see Access Policy page for more information).
  • Submit a CHRIS Data Request Form, shapefiles (if available) of the project area and search radius, and relevant portion(s) of 7.5’ USGS topographic quad(s), to scale, with the project area and search radius clearly marked.
  • Requests can be submitted via standard mail or email. Emailed maps must be able to print on 8.5x11 or 11x17 size paper without distortion.

To Make a CHRIS Extended Record Search Request (Results Letter Only With No CHRIS Data):

  • Submit a request letter, type written on your company’s letter head. This should include a current and correct street address, telephone number, and email address.
  • Provide a project name and/or number and include a brief description of the project (including legal description – Section/Township/Range – and total acreage).
  • Provide all known information about the past and present land use of the property, i.e. vacant, agricultural, parking lot, buildings, etc. (including the age of any present structures).
  • Submit a signed CHRIS Access Agreement Short Form.
  • Submit relevant portion(s) of 7.5’ USGS topographic quad(s), to scale, with the project area clearly marked. Maps can be downloaded for free at The USGS Store.
  • Requests can be submitted via standard mail or email. Emailed maps must be able to print on 8.5x11 or 11x17 size paper without distortion.
  • Priority rate turnaround requests must be specified in the request letter or a standard rate turnaround will be assumed.
  • First time clients must provide a deposit check for the initial hour of work, made payable to CSU, Bakersfield.

To Schedule an In-House Record Search:
Individuals cleared to access confidential information under an active CHRIS Information Access and Use Agreement can conduct a Record Search in-house. Clients can reserve time on a computer station to use GIS. Paper maps are not available. Project area shapefiles can be submitted up to 24 hours in advance of an appointment time. Appointment times blocks of 10am to 1pm and 1pm to 4pm are available Monday through Friday. Appointments are made on a first come, first serve basis. Please contact the Information Center to schedule an appointment. No walk-ins are accepted.