Payment Services Forms

***You should access forms on the CSUB Forms Gateway. Only use a form listed here if it's not on the forms gateway.***

ACCOUNTS PAYABLE

• 204 Form (California Resident)
• 204 Form (Non-California Resident)
• Paying Foreigners: Contact us at accounts_payable@csub.edu for directions.
• Business Meal Approval Form-replaced by Hospitality Justification Form
• Training video: How to Fill Out the Business Meal Approval Form (BMAF)
• Direct Pay Form
• Requirements for Direct Pay Wire Form - International Payees
• EFT Form & Instructions
• Hospitality Justification Form (for all hospitality expenses outside of CSUBUY/P2P)
• Lost Receipt Form
• Payment Matrix
• Special Services Form no longer available; use Direct Pay Form
• AP Training Video: Vendor Payments and Employee Reimbursements

CSUBuy/Procure-to-Pay (P2P) System Coming Soon

PROCARD & AWARDS (a.k.a. gifts)

• Gift Acknowledgment Form
• Gift Preauthorization Request Form - replaced with the Hospitality Justification Form
• ProCard Application
• ProCard Revision Form
• ProCard Cycle Dates

TRAVEL

TRAVEL IS NOW PAID PER DIEM EFFECTIVE JANUARY 1, 2024

TRAINING VIDEO: How to fill out the new per diem travel claim form (updated 2/29/24).

For Travel Claim Forms, go to the Campus Forms Gateway. 2/29/24: There's a new form (slight differences; better notes for travel to Alaska, Hawaii, and international destinations).

• Car Rental Prices - Enterprise
• Charge Request (if not using Concur)
• Charge Request Instructions
• Concur Training Guides and Instructions
• Concur Travel Credit Card (may only be used in conjunction with Concur system)
• Direct-bill Travel Vendors
• Driving on CSU Business (Safety & Risk Management Office)
• Hotel Discount for CSU Employees: Choice Hotels
• Lost Receipt Form
• Mileage Report
• Transient Occupancy Tax Form (submit when checking into CA hotels)
• Travel Advance (limited; granted on hardship basis only. Contact Payment Services.)
• Travel Authorization Request (if not using Concur)
• Year-end Travel Accrual Form (only for travel ending 4/7/24 or later, if the travel claim won't be submitted by the 6/6/24 deadline).

MOVING AND RELOCATION

• Moving/Relocation Checklist
• Moving and Relocation Claim Form (should be submitted in Concur)

Training Video: Direct Pay in Adobe Sign (domestic payees)

Training Video: Wire Direct Pay in Adobe Sign (international payees & Accounting only)

Help with Adobe Sign (Filling Out, Changing, Signing, and Approval of Documents)

Quick Links:

• Accounts Payable FAQ
• AP Training Video: Vendor Payments and Employee Reimbursements
• Concur Training Guides and Instructions
• Policies
• Staff Directory
• Travel FAQ
• Travel Training Video: How to Travel on CSU Business ♦