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Confidentiality Of Student Records

California State University campuses comply with the Family Education Rights and Privacy Act of 1974 (FERPA) and its regulations. Each CSU campus shall maintain appropriate confidential records identifying students with disabilities. Information in these records shall include the student’s name, address, social security number, nature of disability, support services recommended, and verifying statement by the director of disabled student services or designee, or documentation provided by the student. The confidential records will be protected in accordance with FERPA regulations with the purpose of providing appropriate academic accommodations to the student. Information about the student may be released with the student’s consent or in accordance with FERPA or other applicable legislation.

The federal Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. They are:

  1. The right to inspect and review the student’s educational records within 45 days of the day the university receives a request for access.

  2. The right to have allegedly harmful effects of university decisions or actions on the student(s) be investigated and resolved.

  3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure of directory information.

Directory information includes: name, address, e-mail addresses, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, photographs, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student. This information is subject to release by CSUB at any time unless the university receives prior written objection from the student. Currently enrolled students may withhold directory information under FERPA. Forms requesting the withholding of directory information are available in the Office of Admission and Records.

CSUB is authorized to provide access to student records to campus officials and employees who have legitimate educational interest in such access. These persons are those who have responsibilities in connection with campus academic, administrative, or service functions, or a person or company with whom CSUB has contracted (such as the National Student Loan Clearinghouse) and who have reason for using student records connected with their campus or other related academic responsibilities. Students have the right to file a complaint with the US Department of Education concerning alleged failures by CSUB to comply with the requirements of FERPA.

The office administering FERPA:
Family Policy Compliance Office
US Department of Education
600 Independence Avenue, SW
Washington, DC 20202-4605