III
Format Tool Bar:Word 2000 (Edited 1/25/00)
Figure 20: Windows Format Tool Bar
(1) 
Apply or Record a Style
Figure 21
Dragging the triangle on the Style Tools bar will let you apply a pre defined
style to selected text. A style is a set of format commands including font
type, size, text alignment, margins, indent, etc., see above example. Defining
your own styles is an advanced function that I have only used a couple
of times. Check out the specifics of this function by clicking
Here.
(2) 
Set Font Type, Lets you change the font for selected text
or determine the font for text to be typed in.
Figure 22
Dragging the down arrow beside the font name will let you choose the font
type for selected text or the next text typed. Font types have names that
were given by early printers. Fonts may be proportional or non proportional.
Non proportional fonts are older fonts designed for early computer printers.
The font used for this document is a special variable width font for web
pages. In proportional fonts the space the character takes on a line varies
with the character width. An" I" takes less space then an "M". For non
proportional fonts, all characters take the same amount of line space.
Older fonts such as those for mainframe programs such as SPSS and other
mainframe programs are non proportional.
| NOTE: Limit the number of different fonts you use in a paper. Too many
font types are distracting to the reader. |
(3)
Set Font Size
Figure 23
Dragging the arrow and highlighting a number and releasing the mouse button
will let you set the size of selected text or the next text typed. Sizes
possible are from size 4 points to 127 points. Size 12 is the norm for
most text but for a few font types such as "Times" this can be a bit small.
(4) 
Set Font Style
Figure 24
Clicking on this button will let you bold, italicize or underline selected
text, or the next text typed after clicking the button. If you select text
that has a font style and click the style button the style will be removed.
(5) 
Text Alignment
Clicking on one of these buttons will let you set the alignment of selected
text, or the next text typed after clicking the button.
 Left alignment
 Centered
alignment
 Right
alignment
 Full
alignment
|
This text is left aligned and is the standard for letters,
memos and formal reports
________
This text is center aligned and is the standard for title
pages of reports and term papers
________
This text is right aligned and is sometimes
used as the top few lines for letters
________
|
Figure 25
(6) 
Numbered and Billeted Lists
Clicking on these buttons will let you set the selected text or the
next text typed to automatically billeted or numbered lists
 Numbered lists
 Billeted
lists
|
This is a numbered list
-
First
-
Second
-
Third
This is a billeted list
|
Figure 26
(7) 
Increase and Decrease Left Margin Indent
Clicking on these buttons will let you decrease or increase the margin
indent of the text selected or the next text typed.
 decrease indent
 increase indent
|
This paragraph has no margin indent.
It is one form for text in a reports.
This paragraph has one margin
indent by selecting it and then clicking the increase button.
|
Figure 27
(8) 
Show/Hide Borders and Shading Bar
Clicking on this button places the current border selected around selected
text.
To change the selected border click on the small down arrow beside
the border button and select the desired border, see figure 28.
Figure 28
To change the border style, width, color etc. display the Tables
and Borders toolbar by choosing View, Toolbars, Tables
and Borders. Check the Tables and Border
documentation for specifics on how to use this toolbar.
Figure 29
(9) 
Shading
Tool
Clicking on this button will shade the selected area with the current
selected color .
To change the selected shade click on the small triangle beside
the Shading Tool and select the desired color
.
Figure 30
(10) 
Font
Color Tool
Clicking on this button will color the selected text, or the next text
typed, the current selected color for this tool .
To change the selected font color click on the small down arrow
beside the Font Color Tool and select the desired color.
Figure 31