(11) Shortcut Keys

Help Menu

Figure XX

Choose:

• Microsoft Word Help,  Starts the Office Assistant
• Hide the Office Assistant,: Hides the Office Assistant
• What's this?: Click this choice, place your cursor over the screen  item you want to know about and click the right mouse button.  A short description of the functions of that item will appear.
• Office on the Web: This will access Microsoft's web pages.  You will have to work your way through for specific information.
• WordPerfect Help, for WordPerfect users.
• Detect and Repair, will attempt to repair Microsoft Word if files are corrupted.
• About Microsoft Word,  Information about Microsoft Word and your license.

There are many books available on Microsoft Word.   Some are mostly descriptive, few pictures. Some are almost totally pictures with very little text.  I suggest you check out your local book store and browse through the available books searching for a process  in word you know and a process  in word you would like to know in the books. Which book works best for you?.

An online training program for various applications.   CSUB students can access these for free. Check here for specifics on CBT.  Click here for instructions on running CBT on the web from home.

To define a style--Warning:  Define Styles… is really for the expert at Word, so if you don't feel you fit into this category, you may wish to skip this part and come back later. Styles are something that have many definitions in this program. It is very important to keep the differences in mind. A "style" can apply to the formatting of the text (Font, Bold, etc.) or to the style as it applies to a paragraph (spacing, justification, etc.). When styles are collectively applied to paragraphs, they are referred to as "style sheets." A style sheet for a paragraph contains all of the information for the formatting of the paragraph. It is very important to remember that a style sheet contains specific information for the ENTIRE paragraph: only 1 font, 1 size, though you can have an unlimited number of character formats (bold, italic, etc.) as long as the formatting applies to the entire paragraph.

You can create a style sheet by example. First, type in some sample text in its own paragraph (remember "paragraph" for a word processing program means a line ended with an <Enter> key). Format the paragraph exactly as you would like it to look. Choose all of the indents, tabs, etc. you would like for the paragraph. Select your paragraph. Now, choose "Styles…" from the Format menu. Type in a code name and click on OK. Your style sheet will be noted in the style box on Format Toolbar.

To select a new (already defined) style, click on the down arrow at the side of the style box on the ruler and drag to choose your preferred style. You can also have style sheets access other style sheets:  a real time saver.  An example will help to explain this.  Let's suppose we are typing up a multiple choice exam that allows three choices for answers. We want it to look something like the following:
1. This is the first question and it wraps to the              following line so it looks something like this
        a.     This is answer a
        b.     This is answer b
        c.     This is answer c

2. This is the second question and it wraps to the following line so it looks something like this
        a.     This is answer a
        b.     This is answer b
        c.     This is answer c
I've set up my style sheets so that question #1 is set up with a sheet called question.  Answer a is set up with a sheet called a, answer b is set up with a sheet called b, and answer c is set up with a sheet called c.  Style sheet question is set up with the letter a in the box that says Next Style:.  Style sheet a has b in its Next Style:.  Style sheet b has c as its Next Style:.  Style sheet c has question as its Next Style:.  What all this means is this:  all I have to do is type in my question, hit the «RETURN», type in answer a, hit the «RETURN», type in answer b, hit the «RETURN», type in answer c, hit the «RETURN», and type in the next question.  The style sheets are chained together like a train—each style sheet searches another.

One quick shortcut for changing styles:  hold down the <Shift> key and the <Ctrl>  key and type an s.  The style box will be selected and you can use the arrows to move up or down the available styles or you can  type in the name of the style sheet and hit the «RETURN» key.  The paragraph is automatically formatted according to the style sheet indicated.

(a). Page Setup -File menu
The Page Setup command is one of the most important commands in the File menu.  From here you control the settings of your entire document e.g. Margins, Paper Size, Paper Source and Layout.  By clicking on each tab of the dialog box that opens you get the choice boxes where you can tell the computer exactly the size of your margins, choose the print orientation (normal or sideways), control margin size, choose type of paper, etc.

Choose Page Setup from the File menu then the dialog box that appears:

Margins

Default Margins are (I have changed the margins in the example):  Top 1 inch Bottom 1 inch Left 1.25 inch Right 1.25 inch Header .5 inch Footer .5 inch Click Mirror margins to have the margins of pages in a book format have "mirrored margins" when looking at an open page  Click 2 pages per sheet to have each 1/2 page numbered and formatted as a page  Gutter position defines where the margin is wider to incorporate the space for staples or other types of binding.  You can change the choices and apply the change to this section, from this point forward or for the whole document.

Figure XX

Paper Size

Paper size is selectable but dependent on your printer. Click the down arrow beside the paper size box to choose a size  Orientation, whether the page prints the length of the paper, the normal orientation, Portrait, or the page prints the width of the paper, Landscape can be chosen by clicking the appropriate choice.  These choices can be determined for this section or for the whole document.

Figure XX

Paper Source
Paper source is dependent on the capability of your printer.  Check out the choices for your printer.

Layout

On this tab you can determine:  Section Start; if the print starts on an odd or even page headers and Footers;  Different odd and even headers and footers Different first page (no headers or footers for a title page or header with logo for a business letter)

Figure XX

________________________________________________________

(b) Page numbering-- sections
 

One way to have an unnumbered  title page followed by the paper or report with numbered pages, like a report or college research/term paper  was treated in Multiple Formats in Word Editing.

It is possible to number pages in a variety of ways in Word. The default page numbering for Microsoft Word is consecutive numbers throughout your paper starting at the first page and number 1.  This can be easily changed in several ways.  One possibility is having roman numerals instead of numbers.  Another possibility is establishing sections in your document and then being able to number the separate sections in different ways.  Each chapter could start with 1,  the first few pages of a text could be numbered with roman numerals,  the first page, a title page, could have no page number and the second page, the first page of text, could start with a 1 are another possibility.  For this more flexible numbering method:

Establish sections at the appropriate places ( title page, table of contents, chapters, appendixes, etc.) by placing your cursor at the end of the section:

•  Choose Insert-->Break

Make your choices in the Section Break part of the box.  I usually click Next Page then OK
 Figure




• Choose Insert-->Page Numbers--> to open the page numbers dialog box. Decide the Position  and Alignment by clicking the triangle beside the boxes and selecting your choice.

Figure XX

• Click the Format button and choose a Number Format in the dialog box that opens. Also make a choice in the Page numbering. Choose a Start at: page if appropriate.  Click OK.

Figure  XX
________________________________________________________

(c). Footnotes-Insert-->Footnote
Formatting Footnote/Endnotes: To make choices about the format of End notes or  Footnotes (floating footer), appear at the bottom of the correct page):

• choose Footnote  from the Insert menu then in the dialog box displayed, choose either Footnote or Endnote and Numbering (AutoNumber or Custom mark), click the Options button.

Figure  XX

• In the Note Options box choose the tab for All Footnotes or All Endnotes.  Choose Place at:, Number format:, Start at:  and then click your Numbering: choice, change the Start at: number if necessary, choose a Numbering: pattern then  Click the OK button. The All Endnotes options are pretty much the same.

Figure  XX

• Inserting Footnote/Endnotes: Choose Insert, Footnote then press <Enter>.  The bottom of your document page will appear with the footnote number.  Press the <Tab> key and type in your footnote.  Click on the text area to continue with your typing.  To delete, copy or move your footnote, select the footnote number in your main text (not the footnote text) and delete, copy and paste or  move the whole footnote.  Numbering for footnotes will be automatically corrected.

Defining AutoText
First type in a frequently used phrase or paragraph such as "California State University Bakers field"

• Select the text

• Click the New button beside the AutoText button
• A dialog button will appear
• Edit or type a short name for your autotext, I typed CSUB in caps
• Click OK and your phrase, paragraph, etc. is saved
Using AutoText;
• Type the short name you called your autotext, mine was CSUB

The short name for your autotext will appear in a light yellow box. Press Enter and your autotext will be placed in your document
NOTE: Autotext is setup to type in the current date.  Just type in the first part of the date and the full date will appear in a light yellow box, press<Enter> and the date be placed in your document.

• Choose Insert, Object.  A dialog box will open,  scroll to and select  CorelEquation! 2.0 Equation and click OK
• In the small window that opens, you can type numbers and letters. Place your cursor where you want the symbol, choose the math symbol you want by clicking the icon on the symbols toolbar, a drop down list of the symbols for that icon will appear, drag to the symbol you want and release the mouse button to select the symbol.

NOTE: If the symbols toolbar is not displayed choose Toolbar from the View menu in the Equation Editor window.
• Close the window to save your equation to your document as an object.
• To edit your equation double click on the equation object to reopen the Equation Editor.

• Find and select the graphic you want in your document
• Open your document
• Place the cursor in the desired location
• Choose Insert-->Picture

• I choose this picture from a graphic file I had created and saved with Microsoft Paint
• You can place the graphic pretty much the way you would place text; Drag and drop, Copy and Paste, format left, right, center... For example click and hold down the mouse  in the middle of the graphic and drag to a new location to move

• Click on the graphic
• Drag from the middle of the graphic to change the graphics position
• Drag a corner handle  away from the center  to increase the size
• Drag a corner handle toward the center  to increase the size
• Drag 

Of course you will still need to place you new web documant on a web server.  For steps to do this at CSUB, check:

One big problem with web documants created with this method is they contain a large amount of excess code.  A thoughtful web master would download and use the following to make your web document cleaner and quicker to read by a browser.

Hovec, Mac Frank Humor: Theory History Application. (PN 6147 .M12 1988)

Holland, Norman Laughing, A Psychology of Humor. Ithica and London: Cornell University Press, 1982

Koller, Marvin R. Humor and Society,  Houston: Cap and Gown Press, Inc. 1988 [HM 24 K615 1988]. Very comprehensive book on sociology of humor significance, psychological, history, media, race, age, sex and gender, urban-rural, cross-cultural, ethnic, social structure, education,, politics, military, occupation, family, medical, sports, etc.

Faulkner, Joseph Sociology Through humor, St. Paul, West Publishing Co. 1987. Anthology introduce contribution humor makes to understanding human behavior. Themes around classic intro. Soc. topics

Faulkner, Joseph Sociology Through humor, St. Paul, West Publishing Co. 1987. Anthology introduces the contribution humor makes to understanding human behavior. Themes around classic intro. Soc. topics

Holland, Norman Laughing A Psychology of Humor. Ithica and London: Cornell University Press, 1982

Hovec, Mac Frank Humor: Theory History Application. (PN 6147 .M12 1988)

Koller, Marvin R. Humor and Society,  Houston: Cap and Gown Press, Inc. 1988 [HM 24 K615 1988]. Very comprehensive book on sociology of humor significance, psychological, history, media, race, age, sex and gender, urban-rural, cross-cultural, ethnic, social structure, education,, politics, military, occupation, family, medical, sports, etc.

Choose View/Toolbars and check by "Drawing" if the toolbar is not on the bottom of the screen or click the  icon if it is visable on your toolbar at the  top of your page.

Draw Tools

Word Art Dialog Box is used to type in your text

Word Art ToolBar is uses to edit your WordArt

 

Use the Help wizard to find other short cut keys