Start, Renew or Reactivate a Club at CSUB

Student groups on the CSUB campus have to complete an annual chartering process before they will be recognized by the university.

This process has been streamlined and made paperless as much as possible. The steps necessary to start a new club, reactivate an inactive club, or renew a club as part of the annual process are listed below.


STEP ONE: Student Interest

The first step is to gauge interest in a club. Clubs will not be recognized (chartered) unless at least five students commit to being members of the club. Once five students have agreed to join a club, the first step is complete.

STEP TWO: Officer and Advisor Interest

Secure two students to serve as President and Treasurer of the club. Most clubs also have Vice Presidents and Secretaries, and some have additional officers. However, a President and a Treasurer are mandatory. The club must also secure an Advisor. A club Advisor may be full time or part time CSUB faculty or staff, but they cannot be on hiatus or sabbatical, and they cannot part of an auxiliary unit. Once you have people committed to these positions, the second step is complete. Note: Clubs are allowed to charter with temporary officers in the positions of President and Treasurer if they prefer to have students elected to the positions of President and Treasurer.

STEP THREE: Club Registration

Registration is completed by creating a page for the new club on RunnerSync, or renewing an existing page. RunnerSync is CSUB's Organization Management Software. As part of the page creation and/or renewal process, the names of the President, Treasurer and Advisor will be required. This step should not be done until people have agreed to serve in the required positions and at least five students have expressed interest in participating in the club. This step serves to replace the "Registration Form" required in past years.

STEP FOUR: Officer and Advisor Registration

When page creation is complete on RunnerSync, the Officers and Advisor will be emailed requests to complete individual registration forms. These forms cannot be filled out by others on behalf of the officers because they include the equivalent of an electronic signature. These forms serve to replace the Advisor Risk and Responsibility Form and the President/Advisor Agreement Form. They also include an authorization for release of GPA, as a minimum 2.0 GPA is a requirement for a club President or Treasurer to hold the position.

STEP FIVE: Orientation

In previous years, Orientations were face-to-face events that could be attended by any club member. Moving forward, Orientations will be done online, and each officer position will be responsible for its own specific set of orientation forms. All officers, including the Advisor, will have to complete the 25Live and RunnerSync Event Orientation. The President and Treasurer will have an extended set of Orientations, including Rights and Responsibilities, RunnerSync Club Training, Safety and Risk, and ASI Funding. By making these orientations available online, it allows officers to complete them as time allows.

STEP SIX: Submit a Chartfield Request Form

This form is needed to establish a club fund (a club's on-campus financial account). It requires the signature of a club's President, Treasurer and Advisor. This form must be resubmitted if a new or additional person is to be granted access to club funds, or if any former approved signers should no longer have access to club funds. This document can be downloaded from the "Files" tab on a club's RunnerSync page, or from the "Student Life" RunnerSync page. When completed, the form with original signatures must be turned into the Office of Student Involvement. It should not be uploaded by club members.

STEP SEVEN: Submit a Constitution

In 2012, the CSU Chancellor ordered that all student clubs and organizations have constitutions with specific wording relating to anti-discrimination, open membership, hazing and other issues. The Chancellor released a Model Constitution for clubs to follow. Clubs simply input their own appropriate information in each area and sign the constitution. This document is available through the "Files" tab on a club's RunnerSync page, or the "Student Life" RunnerSync page. When completed, the form with original signatures must be turned into the Office of Student Involvement. It should not be uploaded by club members. Contact the Office of Student Involvement if you have questions or need help.

STEP EIGHT: Membership Roster

The final step involves letting the Office of Student Involvement know that five students have joined your page. Clubs should create a folder under the "People" tab called "2016-2017 Verified Members." This is to distinguish verified, current year members, from past year members, graduated members,associate members (non-student members), or non-verified members. (What constitutes "verified membership" varies from club to club.) When this folder has at least five students in it, the club should submit a "Membership Roster Form", which is found in the "Forms" tab on the club's RunnerSync page, or the "Student Life" RunnerSync page.

STEP NINE: Charter Letter

This step does not require anything on behalf of the club. The Office of Student Involvement will verify that the previous steps have been completed, and it will issue a Charter Letter that outlines the privileges of being recognized by the university.


ADDITIONAL RESOURCES:

RUNNERSOURCE (clickable link)

RunnerSource is the policy and procedures handbook for student organizations on campus. All members should review the policies and ensure that the organization is abiding by them.

CLUB FUND ACCOUNT GUIDELINES (clickable link)

These Club Fund Account Guidelines have been developed as an addendum to the RunnerSource Policy and Procedures Handbook.

CODE OF ETHICS

The university is committed to maintaining a safe and healthy living and learning environment for students, faculty, and staff. Each member of the campus community should choose behaviors that contribute toward this end. Students are expected to be good citizens and to engage in responsible behaviors that reflect well upon their university, to be civil to one another and to others in the campus community, and contribute positively to student and university life.

DISCLAIMER OF LIABILITY

The term “registered student organization” does not mean, nor is it intended to mean, that the organization is a part of, or in any way affiliated with, the academic program of California State University, Bakersfield. A registered student organization is a private association of students granted the use of certain CSUB facilities and support services. Activities held off campus by registered organizations are not in any way sponsored by, nor affiliated with, California State University, Bakersfield unless expressly authorized by the Office of Student Involvement.