This appendix will describe only the simplest way of copying SPSS output into your word processor. The Output Navigator is divided into two vertical frames or panes. The left-hand pane contains the outline of the output or information that SPSS gives you. This information is in outline form and can be used to select what you want to view. Simply click on the information you want to look at and that information will appear in the right-hand pane. You can also collapse the outline by clicking on the plus and minus signs in the left-hand pane. The plus sign indicates that the information is collapsed (or hidden) and the minus sign indicates that it is expanded (or shown). You can use the scroll bars on each pane to scroll through the Output Navigator.

Let’s use the General Social Survey to get the crosstabulation of ABANY and SEX. Open the General Social Survey data set and click on "Statistics" and then point your mouse at "Summarize" and click on "Crosstabs". Put ABANY in the row box and SEX in the column box. Now click on "Cells" and select column percents and then click on "Continue". Finally, click on "Statistics" and select chi square and then click on "Continue" and then click on "OK". The Output Navigator should appear and your screen should look like Figure E-1.

The left-hand pane will contain an outline of the tables in the right-hand pane. Click on "Abortion if ..." and this will select that table in the right-hand pane. Your screen should look like Figure E-2.

The red arrow to the left of the table indicates that it has been selected. Put your mouse pointer anywhere inside this table and double click. The border of the table will change and it will now have a series of cross-hatches on it. You can now edit the table. Let’s say you want to change the title. Point your mouse at the title and click once. This will place a thick border around the title (see Figure E-3).

Press the function key, "F2". The title will be highlighted and you can edit it. (You can accomplish the same thing by double-clicking on the title .) When the title is highlighted, typing something will replace the original title with whatever you type. If you only want to change part of the title, click again where you want to make the change. Press "Return" to accept the change and "Escape" to restore the original title. The easiest thing to do is to make your changes in the Output Navigator before you copy the table to your word processor.

Now that you have made your changes, let’s copy it to a word processor. Make sure the table is selected and click on "Edit" and then on "Copy". This will copy the table to the clipboard. Now open your word processor and click on "Paste Special". You will be asked if you want to paste it as a picture or as unformatted text. Since you have made all your editing changes, paste it as a picture. Since it is pasted as a picture, you will only be able to resize it but not to edit its contents. You can paste charts and graphs using the same procedure.

There are other ways to accomplish this, but these procedures are the simplest and will work in both Word and WordPerfect.