What happens if I get accused of violating the Student Code of Conduct?
If the Office of Student Rights and Responsibilities (OSRR) receives a report from a University representative (e.g. Faculty, Staff, Police, and/or Administrator) accusing you of violating campus policies, an informal conference will be arranged to discuss the situation with you. You will be notified of the scheduled meeting through a certified letter and/or email. The meeting is your opportunity to explain what happened from your perspective and your chance to present any supporting evidence. After the meeting with the OSRR, a resolution may be reached.
Do I have to attend the informal conference?
The informal conference is your opportunity to be heard and provide any supporting evidence you may have. If you choose not to attend the meeting, a formal hearing will be scheduled. In the event of a formal hearing, Hearing Officers will review your case and recommend appropriate sanctions.
Can someone attend the meeting with me?
Yes, you may bring a person of your choice (e.g. parent, faculty, Ombudsperson, friend, significant other) to serve as your advisor during the informal conference. The role of your advisor is to advise and support you during the meeting. Your advisor, however, may not speak on your behalf or be an attorney. By inviting a person to accompany you to the meeting, you are giving the OSRR authorization to release information regarding the allegations in the presence of this person.
I have an attorney, what is his/her role in the disciplinary process?
You may consult with an attorney regarding the matter; however, your attorney may not accompany you to the informal meeting or to the formal hearing. The President's campus policy on the use of attorneys does not permit attorneys to be present during student disciplinary proceedings. This applies to both the student charged and the University. An exception is made when criminal (felony) charges arise from the alleged misconduct or when the proposed sanction is expulsion.
What are sanctions?
Sanctions are consequences for having violated the Student Code of Conduct. Sanctions can be imposed independently or in combination with other sanctions. Sanctions can be assigned to an individual student, group of students, or student organizations. Imposed sanctions are determined on a case-by-case and are contingent on the individual student’s needs, the student’s cumulative judicial history, and the impact the student’s behavior had on the campus community.
Possible sanctions in accordance with Executive Order 1073 include:
Restitution: Compensation for loss, damages, or injury through monetary or material replacement.
Educational and Remedial Sanction: Assignments, such as research, essays, service to the University or the community, training, counseling, or other assignments deemed appropriate.
Disciplinary Probation: A designated period of time during which privileges of continuing in Student status are contingent upon future behavior. During the probationary period, a notation is placed on the student’s transcript, after which it is removed. Student is subject to more severe disciplinary actions if a violation of University policy occurs during the probationary period.
Suspension: Temporary separation of the Student from student status at the University. Student is eligible to re-enroll at or reapply to the University once the suspension period has been completed. Conditions for re-enrollment or readmission may be specified.
Expulsion: Permanent separation of the Student from student status from the California State University system.
What option do I have if I disagree with the conduct charges and/or
You have the right to a Formal Hearing. A hearing is conducted by Hearing Officers who have been appointed by the President. The Hearing Officers will listen to the case and review all the evidence presented. The Hearing Officers will then submit sanction recommendations to the University President and the President will make the final decision which is unappealable.
What happens if I do not complete my sanction(s)?
If you fail to complete your imposed sanction(s) an Administrative Hold will be placed on your registration (MyCSUB). The hold will prohibit you from enrolling in future classes or obtaining an official transcript. The hold will be removed once you have completed the sanction(s).
If the Student Code of Conduct violation also involves an alleged criminal
offense, am I subject to both criminal prosecution and disciplinary actions?
Yes, there can be an investigation by both the University and the criminal justice system. Both processes operate independent from each other.
How long will my disciplinary record be retained?
In compliance with the CSU record retention schedule, most disciplinary records are maintained for seven years from the date the sanction was imposed. Some records, however, are kept permanently, including those in which sanctions assessed include expulsion and suspension (for one academic year or longer).
Can my parents obtain information from the Office of Student Rights and
Responsibilities regarding my case?
Your disciplinary record is considered confidential and it is protected by the Family Educational Rights and Privacy Act (FERPA) which limits accessibility. If a parent contacts our office inquiring about your disciplinary matter, he or she will be referred to you for information. We can only disclose information to a third party when the student has signed an authorization to release information or in accordance with FERPA.
How can I report a suspected violation of the Student Code of Conduct?
If you have reason to believe a student may have violated University rules, you may contact the Office of Student Rights and Responsibilities at (661) 654-2680. You can also arrange to meet with an OSRR staff member.