1.

Repository maintains complete and accurate records of the collections.

a.

All acquisition records, descriptive information, photographs, negatives, slides, maps, catalog lists, information on the location and the condition of collections, and records of loans, deaccessions, transfers, exchanges, and inventories are retained.

b.

Periodic inventory and inspection of records are conducted.

c.

Records are maintained on lost, damaged, or destroyed government property.

2.

Repository will store records in such a manner as to protect them from theft and fire.

a.

Records are stored in an insulated, fire resistant, locking cabinet.

b.

A duplicate set of records is stored in a separate location.

3.

Facilities, equipment, and space are adequate to effectively store and conserve collections while making them available for study.

4.

Collections are stored under physically secure conditions.

a.

Repository meets local electrical, fire, building, health, and safety codes.

b.

Repository has an appropriate and operational fire detection system and an intrusion-detection and deterrent system linked to local police department.

c.

Repository has periodic pest control.

d.

Repository uses standard storage boxes on seismically sound shelving structures.

e.

Repository provides valuable items with additional security, (i.e., a safe, vault, or museum specimen cabinet).

f.

Repository is climate controlled but not humidity controlled; therefore, cannot accept ethnographic collections.

g.

Repository provides limited and controlled access.

h.

Repository is inspected on a regular basis and necessary actions are taken to maintain the integrity of the collections.

i.

Repository provides space for collection analysis.

5.

Staff responsible for caring for collections has the expertise appropriate to the particular material remains and records to meet pertinent professional qualifications.

6.

Materials and records are protected from possible deterioration from adverse temperature, relative humidity, visible light, ultraviolet radiation, dust, gases, mold, fungus, insects, rodents, and general neglect.

7.

Periodic inspections and inventories are conducted.

8.

Repository provides collection access to researchers.