Course Reserves: Policies & Procedures

Electronic Reserves

What are E-Reserves?
Simply put, E-Reserves are reserved course readings that are scanned, saved as PDF files, and made available to students online through the Library's Catalog. E-Reserves can be accessed remotely by many students simultaneously anytime with no time limit even when the Library is closed. It allows students to read, print, or download their course reserve materials from their homes, library workstations, or any computer with an Internet connection. Instructors need to provide only one photocopy of each item that they wish to put on reserve. Currently, all E-Reserves are also processed as Hard Copy Reserves so that students can also check out paper copies of the same readings at the Circulation Desk.
 
Appropriate Materials
Appropriate materials include journal articles, book chapters, lecture notes, syllabi, sample papers, exams, etc.

Placing Items on E-Reserve

  • Please submit all E-Reserve items at least three weeks prior to the date students will require access to them. Reserve requests are processed in the order received.
  • Fill out the Electronic Reserves Request Form.
    • Separate forms need to be submitted for each individual course.
    • For large Reserves reading lists (more than ten items), please submit a copy of the class syllabus along with the Request Form.
  • Provide one clean photocopy of each of the material on 8 1/2" by 11" paper in a folder.
    • Please make sure that the photocopies are legible.
    • Please submit only one photocopy of each item.
    • If you have lecture notes, exams, or other material already in an electronic format such as a Word document or PowerPoint, you can send us the file by email as an attachment and we can use those directly instead of scanning photocopies. However, if you want the paper copies to be available in the Library, print them out and submit them in a folder.
  • Please ensure that your readings are in compliance with the copyright law.
  • Please note that there is a 20-item limit for each class. If your list exceeds this number, please contact the Reserves Collection Supervisor to make arrangements.

Removing, Adding, Reusing Items

  • Instructors may remove items from E-Reserves at any time. Please contact the Reserves Supervisor to do so.
  • Instructors may add additional readings during the quarter, but a new Electronic Reserves Request Form needs to be submitted with each addition, providing the name of the Instructor, the course number, reserve period, and the citation of the added items.
  • The photocopies in the folder that you submited for scanning will be processed as Hard Copy Reserves and available for checkout at the Circulation Desk of the Library.
  • At the end of each quarter, all E-Reserves will be deactivated and the photocopies will be returned to the instructor.
  • If you want to put exactly the same materials on reserve for another quarter, please notify the Reserves Collection Supervisor by email or fill out a new form with only the instructor and course information.
  • If you want to make changes to a previous list for another quarter, please submit a completed, revised form with the photocopies to avoid potential omissions and delays.

Electronic Reserves Request Form

Hard Copy Reserves

What are Hard Copy Reserves?
Hard Copy Reserves are books and all other materials that can not be put on E-Reserve. Hard Copy Reserves are available for student to check out at the Check-out Desk of the Library. Depending on the Instructor's preference, the reserves can be checked out for 2 hours in Library use, 2 hours anywhere, 24 hours, 3 days, or 7 days.

Appropriate Materials

  • Appropriate materials include Library- or faculty-owned books, videotapes, audio tapes, compact disks, solutions manuals, bookstore readers, and photocopies that the Instructor does not want to put on E-Reserve or can not be put on E-Reserve because of copyright restrictions.
  • Library-owned Reference books, periodicals, or other non-circulating items may not be placed on Reserve.
  • Items borrowed through Interlibrary Loan may not be placed on Reserve.

Placing Items on Hard Copy Reserve

  • All items placed on Hard Copy Reserve must be accompanied by the Hard Copy Reserves Request Form.
    • Separate forms must be submitted for each individual course.
    • For large Reserves reading lists (more than ten items), please submit a copy of the class syllabus along with the Request Form.
  • Hard Copy Reserves items may be circulated for one of five checkout periods: 2-hour open, 2-hour closed (Library use only), 24-hour, 3-day, or 7-day.
  • Identification stickers, barcodes, date/time slips and transparent tape will be placed on these items.
  • Personal items placed on Reserves usually receive some wear, and occasionally are lost or stolen. The Library does not take responsibility for repairing or replacing damaged or lost personal materials placed on Reserves
  • Items placed on Hard Copy Reserves will remain on active reserve for the designated reserve duration, then returned to the instructor or Library collection from which they came.
  • Personal materials will be returned to the instructor at the end of the current quarter unless other arrangements have been made .

Hard Copy Reserves Request Form

How to Access E-Reserves

Students will be able to access E-Reserves readings from any computer connected to the Internet-- on and off campus.

Step 1: Go to the Library's Home Page http://www.lib.csub.edu/
Step 2: Click on "Course Reserves"
Step 3: Search for reserves by Instructor name and/or Course number
Step 4: Click on the title "Electronic Reserve Readings for …"
Step 5: Click on one of the titles where it says ***Login Required***
Step 6: Login using CSUB RunnerCard ID barcode number plus an additional digit per instructions, and your last name

You can also look at the Detailed instruction with Screen Shots in Word.

Troubleshooting Tips

  • If your instructor told you that there are some reserved readings at the Library, but you can't find them through the Course Reserves link on the Library's Home Page, possible reasons might be:
    • The E-Reserves are still being processed
    • The items may be put on Hard Copy Reserve instead of E-Reserves
    • Hard Copy Reserves for the main campus are NOT listed in the Course Reserves database. To find out what Hard Copy Reserves are available, please go to the Check Out/Circulation Desk of the Library.
  • If you are accessing E-Reserves from home and find that, after you logged in and clicked on the title of one of the readings, all you get is a blank screen:
    • It might be a very long article. PDF files are very large, so be patient and wait for it to download.
    • It's likely to be a problem with Adobe Reader. Try downloading the latest version of the free Adobe Reader from
      http://www.adobe.co.uk/products/acrobat/readstep2.html.
  • If you are able to view the document from home, but you have trouble printing, the paper comes out in unreadable block letters or symbols, try using the Advanced print setup and choose "print as image." If that does not work, there may be some incompatibility with your browser—if you’re using Netscape, try going through Explorer, and vice-versa.
  • If you have any other questions or problems, please contact the Circulation department at (661) 664-3172.

Fair Use Guidelines

The Four Factors of Fair Use

TITLE 17 , CHAPTER 1 , Sec. 107.
Sec. 107. - Limitations on exclusive rights: Fair use

Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include -

(1) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
(2) the nature of the copyrighted work;
(3) the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
(4) the effect of the use upon the potential market for or value of the copyrighted work.

The fact that a work is unpublished shall not itself bar a finding of fair use if such finding is made upon consideration of all the above factors

Fair Use Guidelines Adopted by the Stiern Library for E-Reserves

  1. Electronic Reserves may include copyrighted materials at the request of an instructor for one quarter only.
  2. Material on Electronic Reserves will be searchable only by instructor's name or course number via the Course Reserves search page on the Library Catalog.
  3. E-Reserves are password protected, only current CSUB students, faculty, & staff with a valid RunnerCard I.D. can access the materials.
  4. A copyright statement will be attached to the beginning of each Electronic Reserves online document.

    5. Warning Concerning Copyright Restrictions

    The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyright material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction not be "used for any purposes other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that use may be liable for copyright infringement.

  5. At the end of each quarter, copyrighted material will be immediately deactivated from Electronic Reserves and no longer searchable from the Library Catalog.
  6. All non-copyrighted materials such as homework solutions and lecture notes may be placed on Electronic Reserves without copyright permission. These include any combination on the following list:
    • Quizzes/Exams/Solutions.
    • Homework assignments.
    • Study guides/syllabus prepared by the instructor.
    • Bibliography or lists prepared by the instructor.
    • Lecture notes.
    • Sample student papers.
    • Government publications.
    • Overheads prepared by the instructor.
    • Any number of articles from a given journal may be put on Electronic Reserve. But only one article from a specific issue of that journal may be put on Electronic Reserve. An article can be kept on Electronic Reserves for one quarter only.
    • Only one chapter from each copyrighted book is permitted. A book chapter can be kept on Electronic Reserves for one quarter only.
  7. Materials which require copyright permission include:
    • A journal article, magazine article, or book chapter intended for use for more than one quarter consecutively.
    • Multiple chapters from a single book or multiple articles from a single issue of a journal or magazine.

Useful Links on Copyright and Fair Use

United States Copyright Office, Library of Congress
The best source of authoritative, up-to-date information on copyright legislation and trends in the market place.

Fair-Use Guidelines For Electronic Reserve Systems
"These guidelines were developed during the CONFU process. For a full explanation of their status, see CONFU:The Conference on Fair Use. The Electronic Reserve Systems Guidelines did not garner consensus support and are not considered CONFU guidelines."

FAIR USE OF COPYRIGHTED MATERIALS
A tutorial created by the University of Texas System.

Contact Us

For additional information on reserves and questions on copyright compliance:
Please contact Kristi Chavez at 661-654-3174 or email Kristi at kchavez4@csub.edu.

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