Good Security Practices
- Use strong passwords that cannot be easily identified with you personally. Use a combination of upper and lowercase letters, numbers and symbols, according to the particular system's capabilities.
- Change passwords frequently.
- Do not share passwords with other employees, including student assistants.
- Do not post your passwords at your work station.
- Set your computer for re-login after 10 minutes of inactivity.
- Do not store confidential information on a laptop computer.
- Do not download from untrusted sources on the internet.
- Microsoft Office provides the option of password protecting individual Word and Excel files. Instructions on how to create and save password protected files are located in the help feature of Office.
- If you have paper records with confidential information, keep them in locked cabinets.
- Keep a shredder in the work area and use it for disposing of paper documents.
- Maintaining good security practices and safeguarding confidential information is everyone's responsibility. Please take it seriously!
- Never put confidential information in the body of an email.
- Follow international travel guidelines: http://www.calstate.edu/gc/hot_topics_082809.shtml and http://travel.state.gov/travel/travel_1744.html