Renewals, Modifications, & Closures

Renewing Your Approval or Request for Study Closeout

Continuing Projects

If you wish to continue your project please complete and submit the Protocol Renewal/Closure Request Form.

You are responsible for renewing your protocol annually.  The renewal must be approved by our office before the day of expiration.

Please allow one month for renewal processing: our office may request clarifications or revisions that must be addressed by the researcher(s) before renewal can be approved.

Renewals will not undergo pre-review until all pertinent documents have been received.

Study Closure

A protocol can be closed when data collection activities including participant recruitment, enrollment, interventions, interactions, and follow-up has been completed.  Principal Investigators may continue with data analysis and dissemination of findings.

If you wish to closeout your project and submit your Final Progress Report, please complete and submit the Protocol Renewal/Closure Request Form.

To submit a Request for Modification(s) or a Renewal with Modifications:

Please contact us to request the link to your protocol to make modifications & submit through Qualtrics.

Examples of Protocol Modifications include:

  • Modifications in Activities
  • Modifications in Rationale
  • Modifications in Personnel


Contact Us

Please contact us if it is inconvenient for you to use these online materials or if you have questions:

Isabel Sumaya (Research Ethics Review Coordinator)

661-654-2381 or org-rerc@csub.edu

Gwen Parnell (Research Compliance Analyst)

661-654-6712 or irb@csub.edu