Travel Overview

| Overview | How to | Policies | Resources | Forms | Training | Contacts |

When you travel on university business, you will need to comply with the CSU and university policies governing travel. You will perform specific activities prior to traveling, while traveling, and after you travel.


Authorization to Drive Your Own Car

The Authorization to Drive Your Own Car form is used to request authorization to use your personal vehicle, when you travel on official university business.

Charge Request

The Charge Request form is used to obtain pre-authorization to reserve a flight or car rental.

EFT Form & Instructions

The EFT Form is used to authorize the university to transfer funds electronically to your bank account for travel and AP reimbursements.

Lost Receipt Form

The Lost Receipt Form is used to certify that the merchandise or service listed on the form was received and that a duplicate copy of the invoice or sales slip could not be obtained. For more information, please visit the Payment Services website.

Mileage Report

The Mileage Report is used for reimbursement of mileage incurred while on official university business.

Transient Occupancy Tax Form

The Transient Occupancy Tax Form should be presented to all California hotels at check-in. It certifies that you are traveling as a representative of a state agency and requests that the hotel does not charge you sales tax.

Travel Advance

The Travel Advance form is used to request registration fees be paid directly to the vendor.

Travel Authorization Request

The Travel Authorization request is used to request authorization to travel on official CSUB business. Once approved, the form must be attached to the travel claim.

Travel Credit Card Application

The Travel Credit Card Application is used to apply for a personal-liability travel credit card that can be used when traveling on official university business for travel related expenses as outlined by the Travel policy.

Travel Expense Claim Continental U.S.

The Travel Expense Claim is used for reimbursement of travel expenses, such as meals, lodging, airfare, car rental, gas, parking fees, etc. The form should be completed within 30 days after your return.

Travel Expense Claim Federal Per Diem - International, Alaska, Hawaii & U.S. Possessions.

This form is used for reimbursement of travel expenses, such as meals, lodging, airfare, car rental, gas, parking fees, etc., when Federal Per Diem Rates apply. The form should be completed within 30 days after your return.

Year-end Travel Accrual Form

The Year-end Travel Accrual Form is used to account for travel expenses incurred late in the fiscal year, past the Travel Claim submission deadline.  This will ensure the expense is charged against the current fiscal year budget (if the form is complete and submitted by the deadline).