Students who use the PeopleSoft Self-Serve system to drop all their classes, will be regarded as having withdrawn as of the date of dropping the last class (even if they do not comply with the campus's formal withdrawal procedure). Please note that although the campus computer system may allow you, during certain portions of a term, to drop all your classes, THAT IS NOT THE FORMAL OR APPROVED PROCESS FOR WITHDRAWAL FROM CSUB for any quarter.
If you need to withdraw for personal, medical, or other reasons, you should obtain the appropriate Withdrawal Form from the CSUB Admissions & Records Office (AR) and follow the instructions on that form in order to complete the withdrawal process. If you cannot come to the campus to formally withdraw, you should contact the CSUB Admissions & Records Office (AR) at (661)654-3036 and inquire about your options for withdrawal.
Under the University's grading policy, a grade of "WU" indicates that a student enrolled for a course did not officially withdraw from the course, or failed to complete the course requirements. It is used when, in the opinion of the instructor, completed assignments or course activities, or both, are insufficient to make a normal evaluation of academic performance possible. It is also used to identify students who did not officially withdraw from the course, but ceased attending class and doing class work prior to the deadline date for official withdrawals, which is the end of the twelfth week. For the purpose of GPA computation, this symbol is equivalent to an "F."
Title IV aid recipients who completely withdraw from CSUB will be subject to a pro-rata calculation of "earned" Title IV aid based on the withdrawal date and the requisite return of Title IV funds to the appropriate accounts. Responsibility for repayment of these funds will be shared by CSUB and you, according to policies and procedures contained within the federal formula for pro-rata refunds of unearned Title IV aid.
The portion of unearned Title IV funds that must be repaid by you and CSUB is calculated by the Financial Aid and Scholarship Office. Students considering withdrawal, may request a preliminary calculation of Refund and Repayment by scheduling an appointment with a financial aid advisor
The percentage of earned Title IV funds, excluding Federal Work-Study, is based on the number of calendar days you completed before withdrawing, divided by the number of calendar days in the quarter. Breaks in enrollment of five consecutive calendar days or more are excluded from the number of calendar days in the quarter. No repayment of Title IV funds will be required for withdrawals occurring after the 60% point of the quarter.
Withdrawal BEFORE the first day of classes of a quarter, but AFTER you have received payment for that quarter, requires 100 percent repayment of all funds paid to the student, including student loans of any kind. If you are required to repay a portion of your aid due to having withdrawn, you will need to discuss options for repayment with the CSUB Student Financial Services Office.
Federal Work-Study funds paid to recipients will not be included in the computation of earned Title IV aid, nor will these funds be refunded to the federal account from which they were paid.
Unearned Title IV grants and loan funds due from CSUB will be repaid to the federal accounts for the specified quarter. Unearned portions of Title IV grant aid due from you will also be repaid to the federal accounts by CSUB. All repayments made by CSUB pursuant to this policy will be charged to your student account for collection from you.
Aid received from private sources external to the institution, or credit balances of less than $5, will not be subject to this policy.