The Federal Work-Study (FWS) program is a federal campus-based program designed to provide students an opportunity to:
- gain work experience for their resume.
- become better connected to the University.
- work an adjustable schedule around their class load, without leaving campus.
- earn money to help pay for their cost of education.
- earn money that will not affect their future financial aid eligibility.
As a federal campus-based program, annual FWS allocations are provided to individual universities in varying amounts, based on the school's enrollment data, and may be awarded to students at the school's discretion within the parameters of federal student aid eligibility guidelines. Therefore, FWS fund availability, award amounts, and eligibility requirements may vary from university to university. The annual award at CSUB is typically $2,400 because funds are not sufficient to meet the needs of all eligible students. Due to our limited allocation, priority awarding consideration will be given to undergraduate students who are considered "on-time" financial aid applicants with exceptions financial "need."
Student are responsible for:
- not exceeding an average of 20 hours per week while enrolled, unless approved by the FWS Coordinator, and up to a maximum of 40 hours per week during break periods when school is not in session;
- keeping track of their earnings and remaining FWS eligibility so as to not exceed their award amount;
- reporting time worked for a month by 11:59pm on the 2nd calendar day of the following month;
- signing confidentiality agreements with the University and/or the hiring department;
- communicating your work schedule availability to the hiring department supervisor
- being dependable and professional when at work
- have a Pell-eligible EFC;
- indicate an interest in being considered for FWS on the FAFSA;
- be enrolled at least half-time;
- have financial "Need"
Note: priority will be given to eligible undergraduate students who completed their FAFSA by the March 2nd priority filing deadline.
If you are not initially awarded FWS due to limited funds, you may contact the Federal Work-Study Coordinator in the Office of Financial Aid & Scholarships to be added to our Wait List. We begin canceling FWS awards after October 1st for students who have not completed a FWS Hiring Form, and we re-award these funds to other eligible students on our Wait List until the funds are exhausted.
- complete the Free Application for Federal Student Aid (FAFSA) by the March 2nd priority deadline, and indicate an interest in being considered for FWS on the FAFSA.
- be awarded FWS (if you are not initially awarded FWS, you may contact the Federal Work-Study Coordinator in the Office of Financial Aid & Scholarships to be added to our Wait List).
- complete the Work-Study Questionnaire to accept or decline your FWS award (Note: students who are not hired within 30 days of either being awarded FWS, or by October 1st, whichever is later, will have their FWS award canceled and re-awarded to another student).
- Once awarded FWS, you should log on to the CSUB Center for Community Engagement and Career Education (CECE) website to review all available departmental FWS job openings.
- Contact the hiring department to schedule an interview. Remember to dress professionally and be prepared to provide references of prior work experience (if any).
- If the department is interested in hiring you, you will need to obtain a FWS Hiring Form 104 from the Federal Work-Study Coordinator in the Office of Financial Aid & Scholarships for signature by the FWS Coordinator, the hiring department supervisor, and the Payroll Office (Note: you cannot begin work until this form is complete)
- Divide your FWS award by your hourly pay rate to determine how many hours you can work before your award is exhausted (Note: student should not to exceed an average of 20 hours per week while enrolled, unless approved by the FWS Coordinator, and up to a maximum of 40 hours per week during break periods when school is not in session).
- Report your time worked for a month by 11:59pm on the 2nd calendar day of the following month by logging into your myCSUB and clicking on
- Self Service » Time Reporting » Report Time » Timesheet
- If you are getting close to exhausting your FWS award for the year, your options are:
- contact the Federal Work-Study Coordinator in the Office of Financial Aid & Scholarships to find out if your award can be increased (based on available funds and your unmet need);
- talk with your hiring department supervisor about the possibility of being transitioned to a departmental Student Assistant (based on available departmental funds, as wages are paid by the department). This will require the completion of a Student Assistant Transaction Form 117.
- process separation paperwork to be released from your FWS job.
America Reads/Counts FWS Program
CSUB participates in the America Reads/Counts programs, which are federal initiatives that challenge universities to train work-study eligible students to provide tutoring in reading and mathematics to local elementary/middle school children performing below grade level. Interested students should complete an America Reads/America Counts Program Application. For more information, please contact the Federal Work-Study Coordinator in the Office of Financial Aid & Scholarships.
Taxation of Work-Study Earnings
All work-study earnings are taxable income and must be reported as such for income tax purposes.