California State University, Bakersfield
The information in this guide will help University faculty, staff,
students and community members plan special events and meetings at CSUB.
The Events Team hopes this site can answer many of your initial planning questions.
We welcome you to call or e-mail us if you cannot find the answers to your questions and to seek advice and consultation.
If you would like to request our assistance with an on-campus event, please e-mail Susan Hopkins at shopkins4@csbu.edu or call (661)654-2136.
Susan Warner Hopkins, Director of University Advancement Events
(661) 654-2713; shopkins4@csub.edu
Sarah Hendrick, University Advancement Events Coordinator
(661) 654-6034; shendrick@csub.edu
When selecting a venue, take into consideration parking lot proximity, the location of restrooms, accessibility for disabled guests, electrical access, capacity and weather. Below are some venues you may consider for your event.
CSUB Bakersfield Facilities Use Rental and Reservation Contact List
Note: This is not a complete list of venues on campus; there are many other spaces on campus for you to look into, please email shendrick@csub.edu for more options.
Consider booking events and lectures in classrooms, auditoriums, and other lecture halls with as much advance notice as possible.
Contact: Analia Rodriguez, (661) 654-2285; arodriguez5@csub.edu
When you are hosting events in the Amphitheater, Runner Park, Alumni Park, or any other public area on campus, you must submit a Facility Use Application for CSUB Facility Use at least four weeks prior to your event.
Contact: Sarah Hendrick: (661) 654-6034 or shendrick@csub.edu
The Walter W. Stiern Library is primarily used for CSUB functions, but can be used on certain occasions for social gatherings, etc. For more information please contact Eileen Montoya at (661) 654-3042 or emontoya@csub.edu
To reserve the Walter W. Stiern Library, fill out the Facilities Use Application and e-mail it to Eileen Montoya.
Contact: Eileen Montoya at (661) 654-3042 or emontoya@csub.edu
CSUB's Facilities offers a variety of services to help you with your event:
To request services and assistance from Facilities Management, you will need to submit work orders. It is a good idea to request estimates prior to approving the work order. Plan on submitting approved work orders 4-6 weeks before the date of your event. Also, plan on verifying your request by following up with Facilities Management staff a couple of days before your event.
Contact: Tom Velasquez, Manager of Facilities: (661) 654-2522; tvelasquez@csub.edu
Contact: Marcos Rodriguez, Roads and Grounds Supervisor: (661) 654-3282; mrodriguez2@csub.edu
Contact: Wilfredo Hernandez, Custodial Supervisor: (661) 654-3284; whernandez4@csub.edu
For event parking, contact parking@csub.edu for their recommendations and approval for directing your guests to specific parking lots. To reserve spots, the cost is a $1.00 per car for on-campus guests and $2.00 per car for off-campus guests. Have attendees use their invitation as a permit in their car. If you would like a parking attendant, the estimated cost is $25 per hour, per attendant. These arrangements must be made with the University Police Parking Department.
If parking arrangements are not made, the current cost is $2.00 per car and permits may be purchased at the various parking kiosks.
Please visit this site for the updated parking policy.
Please visit http://www.csub.edu/campusmap/
Call the CSUB Police phone number, (661) 654-2111, in case of emergencies during your event.
You can check out equipment for events such as small microphones and speaker systems, laptops, screens, and other technological items. Be sure to bring your faculty/staff ID card.
Visit online to view menus, pricing, and levels of service. Call or e-mail your order to the catering staff. They will fax you a Statement of Service for your review and approval and then ask you to sign a contract. Contact Rebecca McAfee at (661) 654-2740 or Mcafee-Rebecca@aramark.com.
12 Important considerations when planning a catering menu for your event:
Visit online to view menus, pricing, and levels of service. Call (661) 654-3663.
The CSUB 60+ Club, founded in 1986, is made up of people from all walks of life who are concerned citizens, active, curious, and have time to pursue lifelong learning. It is a partnership between the University and the local community of retired people. Its purpose is to provide personal enrichment, educational opportunities, volunteer challenges, and social activities in a campus environment.
To request their assistance at your event, contact Denise Nielsen at
(661) 654-3211 or email dnielsen2@csub.edu.
Student musicians are available through our music department, who sing, classical guitar, jazz guitar, and piano. They charge a fee to perform.
Contact: Doug Davis is a professor in the School of Music and Dance:
(661) 654-2293; ddavis@csub.edu
8 Important Things to Remember About the Guest List:
Plan to contact the printer with your ideas and to confirm time frame and ability to print your design. You will need to e-mail them the invitation text and image and then drop off the paper invitations and envelopes (that is when the printer can show you a proof).
It is a good idea to request that the printer print the return address on the envelopes so that you have less work when you're assembling invitations.
Contact: Nancy O’Kane, Print Shop Manager: (661) 654-2272; nokane@csub.edu
Here is a SAMPLE
This SAMPLE Timeline helps you organize your calendar and to-do list as you plan your event.
This SAMPLE shows you how you may consider developing the program part of your event .
In order to keep everyone within University Advancement informed about upcoming events, please provide Jennifer Baldwin with information about any upcoming events you are planning. She can be reached at (661) 654-2138 or jbaldwin5@csub.edu.
This is a repository for important event-related information.