Hiring Student Assistants and Work Study Students
The Center for Community Engagement & Career Education partners with academic departments and the Financial
Aid Office to facilitate the hiring of student assistants and work study students.
The application and hiring process is outlined below including a list of frequently asked questions. Please review the
information and if you have questions or need assistance call Katrina or Kathy at x3033. We look
forward to working with you!
Posting Student Assistant Jobs
- To initiate a position posting with the CECE, departments register as an employer in the Runnerlink system to post a job.
- On your RunnerLink homepage, Click the MyJobs Tab, then click on New Job
- Complete the posting and be sure to choose "CSUB Student Assistant" as position type.
- Choose the amount of time you would like the position posted. You may log in at any time and pull the posting.
- Posting the job on RunnerLink triggers the CECE to generate a form 105 (hiring form).
- If you are interested in using an application form as a part of the process, please check out http://www.csub.edu/cece/documents/studasstapplication.pdf
- A student is offered employment by the department and the department then completes the Hiring Form 105
- The hired student delivers Form 105, along with the student's social security card and a picture ID, to the Payroll Office.
- Department logs in to Runnerlink to close the job posting.
Step by Step procedure here
Additional Notes:
- Form 105 - From must be signed by department head or person responsible for expending funds. Peoplesoft Funding Information must include Stateside numbers or indicate Foundation account number.
- Undergraduate students must be enrolled in at least 8 units; graduate students must be enrolled in at least 4 graduate-level units. (See also: Hiring an International Student; unit requirements are different.)
- Hiring procedures for international students.
Frequently Asked Questions
Forms
Student Pay Rates
Student Classifications
If you have questions about student assistant hiring procedures, please contact Katrina Gilmore or Kathy Velguth at x3033.
Work Study Hiring Process
- To initiate a work study position posting with the CECE, departments register as an employer in the Runnerlink system to post a job.
- On your RunnerLink homepage, click the My Jobs Tab, then click on New Job
- Complete the posting and be sure to choose "CSUB Work Study" as position type.
- Choose the amount of time you would like the position posted. You may log in at any time and pull the posting.
- The CECE e-mails a confirmation to the department, along with the Rights and
Responsibilities of hiring Federal Work Study (FWS) Students information sheet.
- Students who have recieved a work study award will receive a Form 104 (Work Study Hiring Form) from the Financial Aid Office AND will begin searching and applying for work study positions based on the application instructions you provide in RunnerLink
- The student schedules an interview for the job(s) by interacting directly with department.
- The hiring department selects a candidate, and completes the Form 104 - Work
Study Hiring Form Section B for the student. (The hiring department must provide the signature of the supervisor and the Department Head/Designee authorized to expend funds, and should maintain a copy for their records)
- The student returns the Form 104 to the Federal Work Study Coordinator for signature in Section A. (This allows the Coordinator the ability to track the placements.)
- The hiring department logs in to Runnerlink and closes the job posting.
- The student takes Form 104 to Payroll for final signature, and to complete their payroll documents.
- The student arranges their work schedule with the department and begins work.
- The student follows the new PeopleSoft Student Employee Self-Service Payroll procedures for reporting their Time and Labor (T&L) no later than the 2nd day of each month.
- The hiring department follows the new PeopleSoft Student Employee Self-Service Payroll procedures for MPP certification of student Time and Labor (T&L) no later than the 5th day of each month.
- The hiring department and the student are both responsible for ensuring that the student does not earn more than their Work-Study award amount for the academic year. If the student has exhausted their earnings, the department may complete a Form
117- Student Assistant Transaction form to transfer the student's payroll to departmental Student Assistant funds so the student may continue to work.
For RENEWAL Work-Study placements:
If you employed Federal Work-Study student(s) in your department last academic year, and
would like to renew the same student(s) for the next academic year, please forward their
name(s), campus ID(s) and when the student will begin work (must be after July 1) to our FWS
Coordinator, Kristie Luna, as soon as possible. She will generate a Form 104 -Work Study Hiring
Form, and forward it to you to complete.