Procedures by Department

• "Ordering a Computer"
  Q. How do I order a computer for work use?

  A. CSUB has established standards for computer equipment purchased with Campus resources. These standards can be found on the CSUB Information Technology Support Services (ITSS)website @ http://www.csub.edu/IRTS/Standards/Hardware/. ITSS offers several options to suit different individual needs, including various equipment types and vendors, along with the opportunity to upgrade the equipment as required. If your individual needs are not met under the recommended standard configurations, please contact ITSS and they will assist you in identifying the required equipment and provide you with a quote from the appropriate vendor. To place your order for the computer equipment, please prepare a requisition found on-line @ http://www.csub.edu/BAS/fiscal/procurement/form5/index.shtml, and have it signed by the authorized campus administrator. Submit the completed requisition with an attached copy of the ITSS standards page marking your choice of equipment and options, or with an attached copy of the quote provided by ITSS. Procurement will process the order and when received, the equipment will be delivered to ITSS for tracking and preparation, and then delivered to the requester.

• Q. How do return something I purchased with a CSUB Purchase Order?
  A. The procedures for return of items purchased with a CSUB Purchase Order are as follows:
  

  1. Contact Procurement and provide the buyer a complete description of the problem with the purchased item/s.
  2. Procurement will contact the vendor to receive a return authorization and return instructions.
     
  3. Procurement will notify requestor with the vendor's instructions for repackaging and return, and then will issue a Pick-Up Notice to the CSUB Receiving Dept. It is important to make the package available at the designated location for pick-up.
     
  4. Receiving Dept will pick-up package and provide mailing services. Charges, if any, will be charged to department.
     
  5. Procurement will work with the requestor to resolve the return, whether it be for a credit or a replacement. The requestor is ultimately responsible for tracking the receipt of the credit to the department's account or the replacement item.
     
     
• How to fill out a requisition form
  http://www.csub.edu/BAS/fiscal/procurement/form5/Form_5_instructions_11.19.03.pdf
  
  
• Retirement Awards
  http://www.csub.edu/BAS/fiscal/procurement/documents/Retirement_Awards_for_25ye.pdf
  
  
• How do I get a Procurement Card/Credit Card (ProCard)?
  http://www.csub.edu/BAS/fiscal/procurement/creditcardprogram.shtml
  Go to link above, print out handbook & application. Once application is approved, you will receive training for the program.
  
  
• Ergonomic Chair
  http://www.csub.edu/BAS/fiscal/procurement/echairs.shtml
  
  
• How to order supplies or services for IKON copier.
  Questions regarding services or supplies contact the designated Key Operator. The Key Operator's name and extension should be located on the front of the copier.
  
  
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• Payroll Policies & Procedures

• Student Assistant/Work Study Hiring Procedures

  http://www.csub.edu/BAS/fiscal/payroll/forms/hirestudent.pdf

• Describe:Faculty/Staff/Student attendance processsing

  http://www.csub.edu/BAS/fiscal/payroll/documents/BCSAttndncRprting672.pdf
  

• Payroll Forms
  http://www.csub.edu/BAS/fiscal/payroll/forms/index.shtml#payroll
  

• Payroll Due Dates Calendar
  http://www.csub.edu/BAS/fiscal/payroll/payrollcalendar/2007-08_PAYROLL_CALENDAR.pdf
  

• Foundation Due Dates Calendar
  http://www.csubfoundation.org/pay/payrollschedule.pdf
  

• Payroll FAQ's - http://www.csub.edu/BAS/fiscal/payroll/Payroll_faqs.pdf

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• OFF CAMPUS PROGRAMS
  

• INTERNATIONAL TRAVEL
  

• PARTICIPANT AGREEMENT AND RELEASE FORM
  

• MEDICAL DISCLOSURE AND WAVIER FORMS
  

• INSURANCE REQUIREMENTS
  

• EMERGENCY CONTACT LIST

• ACADEMIC FIELD TRIPS
  

• FIELD TRIPS AND STUDENT DRIVERS
  EMERGENCY CONTACT FORM
  PARTICIPANT AGREEMENT AND RELEASE FORM
  

• RECYCLING
  PAPER RECYCLING
  UNIVERSAL WASTE RECYCLING
  CARDBOARD RECYCLING
  MATERIALS SEGRIGATION IN CAFE
  

• HAZARDOUS MATERIALS HANDELING
  CHEMICAL HANDELING AND DISPOSAL
  BIOLOGICAL WASTE DISPOSAL
  

• ERGONOMIC EVALUATIONS
  CHOICE OF CHAIR
  SCHEDULING AN APPOINTMENT

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• Who takes care of …?

  Asset Management
  Doug Smith x2360
  lsmith5@csub.edu

  Building Maintenance
  Felix Garcera x3283
  fgarcera@csub.edu

  Construction Projects
  [Project Manager] x2515
  [email Project Manager TBA]

  Custodial Services
  Albert Perez x3284
  aperez@csub.edu

  Engineering & Energy Management
  John Wallace x6803
  jwallace4@csub.edu

  Event Set-up
  TBA x3282
  

  Mail Services
  Jerry Polkinghorne x2297
  jpolkinghorne@csub.edu

  Office Moves
  TBA x3282

  Roads & Grounds
  Bonnie Housholder x3285
  bhousholder@csub.edu

  Shipping & Receiving
  Don Gadbury x2296
  dgadbury@csub.edu

  Director of Facilities Planning
  Fred Wilson x2211
  Fwilson2@csub.edu

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