From:       One-Time Dollar Team

Date:       May 10, 2004

Subject:   Successful funding secured

The One-Time Dollar Team for FY 03/04 has concluded their process and has successfully secured funding for the following items:

• AUTOMATED EXTERNAL DEFIBRILLATE (Public Safety)
  
  These will be machines placed in the patrol vehicles which will enable the officers to respond to all types of emergencies, including heart attack victims.
  
• HP 4200 LASERJET PRINTER (Payroll)
  
  This will enable the payroll office to maintain their high level of confidentiality by being able to print all correspondence in their office location instead of being directed to other offices which may have more foot traffic.
  
• PALLADIUM SECURITY KEY MANAGEMENT SYSTEM (Facilities, Planning, Design & Operations)
  
  This provides a computer controlled lock box in Facilities Management which will house up to 97 sets of keys. This will allow a greater number of area keys to be available to key individuals during the work day while at the same time minimize the negative impact that could result from the loss of a set of master keys.

The BAS Division would like to thank the members of the One-Time Dollar Team for their outstanding effort this last year. They worked independently and efficiently to gather proposals, analyze the requests and move forward with their recommendations to the Leadership Committee. The team work has resulted in key projects for the division receiving recognition and funding with an end result of increase efficiency to the division. The Team members that deserve our thanks for a job well done are Walt Davis (chair), Shawn Andrews, Jeanne Henry, Jim Duncan and Diana Trevino.

Based on the FY04/05 budget scenario, the BAS Division was unable to fund all the recommended projects at this time. The Team has recommended three additional projects that will continue to receive consideration by the Leadership Committee pending the outcome of the final budget for FY 04/05 and the yearend analysis of FY 03/04. These products are:

• "SMART TRACK"
  
  This is a scanning tracking system used by Support Services (mailing/shipping and receiving) to read existing barcodes or apply new barcodes so packages can be tracked for signature and/or delivery status.
  
• COLLATOR TOWER AIR FEED
  
  This is a collator for the Print Shop which would allow the machines to automate the process of putting together programs larger than 20 pages.
  
• STREET SWEEPER
  
  This is a truck with a curb broom and water system & would allow the campus to do their own cleaning and maintenance of streets & parking lots.